The Main tab provides general information on an Inventory Write Off. ¶ You can create documents a document of this type manually or generate them it based on an an Inventory Reconciliation or a Project.
The "Inventory Write Off (create)" form. The Main tab
The Warehouse field is required, if the Multiple warehouses option is selected on the Administration > Settings > Purchasing and Warehouses form. In this field, you can select the warehouse for the write off.
The Amount Only option is used to indicate that only the amount will be written off to expenses. It might be needed if the goods were issued from the warehouse to be returned to the supplier, while the additional expenses accrued on this supply are still included in the cost of inventory.
in In the Correspondence field, select a GL account to be used to record the expenses associated with the warehouse or inventory.
In the Expense Item field, select an expense item associated with this write off.
In the Business Activity field, select a business activity associated with the write off, warehouse, or inventory.
In the Department field, you can specify the department responsible for this write off. The field is not available if the selected warehouse is of the Department type: in this case the department-warehouse will be automatically specified as the element of analytics.
<Auto> in the Number field indicates that a number for this document is assigned automatically when you save the document. The From field is populated automatically with the current business date. You can select another date, if necessary.
In the Entity field, select the legal entity of your organization which is responsible for this document. The Entity field is available if the Multi-Company Accounting option is selected on the Administration > Settings > General Settings form. The default entity for all users can be selected on the General Settings form. Also, you can specify your personal default entity, for details refer to Personal Settings.
The Basis field is populated automatically, if this inventory write off was generated on the basis of an Inventory Reconciliation or Project. If If needed, you can manually select the basis document from the list of supplier's documents or warehouse documents (for this, click Show all from the drop-down list). Once the basis document is selected, the necessary data is copied to this inventory write off. If, after you edited the document, you want to cancel the edits, click the Fill in button – the details from the basis document will be copied to the inventory write off.
The Cell field is available if the Enable Bin Locations option is selected on the Administration > Settings > Purchasing and Warehouses form and if the Use Bin Locations option is selected for the particular warehouse.
Select the bin location in the warehouse structure where the items were stocked. If you need to write off items from multiple bin locations, you can move the Cell field to the Inventory tab where it will appear as a table column.
For this, use the Settings button on the toolbar (for more information, see refer to Document Toolbar).
In the Comment text box, you can provide any additional information about this document.
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After filling out the tab, click the Save button to save your work. After filling out all the tabs, click Post to save and post the document without closing it or Post and close to save, post, and close the document.
If you are writing off the quantities of items not only the amounts, you can use the Generate button to create a Goods Dispatch Note based on this inventory write off.
Use the Settings button to change the position of the Cell field in the document.
For other button descriptions, see refer to Document Toolbar.