This tab appears only if the Provide Additional Vacation option is selected on the Main tab.
The tab includes the following two panes:
- The upper pane contains a list of additional vacations with information on each additional vacation.
- The lower pane (Details of Calculation: Base Accruals) provides the details of calculation for the additional vacation that is selected in the upper pane.
The "Vacation (create)" form. The Additional Vacations tab
The Additional Vacations (upper) pane
The list of additional vacations is populated automatically from the Employment document Contract of the employee. However, you can use the Fill by Balance button to populate the list with the vacations that have non-zero number of available days.
Note. Before you click the Fill by Balance button, you must specify the start and end dates for each vacation in the Vacation Period columnnumber of requested days in the Quantity of Days column.
Click Calculate to view the automatically calculated vacation duration in the Number of Days column and available number of vacation days in the corresponding column. In the Number of Months for Average column, you can view the number of months used for calculating daily average earnings.
The Generally, the number of days that are available on the start date of vacation days is calculated by the Month-End Closing process if the Calculate Vacation days option is selected on the corresponding form. Each month end, the available days are accrued as the number of vacation days per year divided by 12 is added to available days. The number of available days (adjusted for the start of vacation date) is shown for information only—if you request more vacation days than the number of available days, the document may be posted; however, this will result in a negative number of available days which will be negative until more days will be accrued.
The Details of Calculation: Base Accruals (lower) pane
For each vacation type, the Base Accruals pane shows the list of accruals to be used for calculation of additional vacation pay.
The Accrual Type column shows the accruals selected as the base accruals for this additional vacation. The Rate column shows the coefficient defined for each accrual to multiply the amount of this accrual for the purpose of vacation calculation. By default, the rate equals to 1. 0 and is populated from the accrual definition. You can view the accrued amounts in the currency of accrual and in the currency of this document in the Amount (Cur of Base) and Amount (Cur of Doc) columns, respectively.
The Rate column shows the coefficient that defines the weight of this accrual in the base for additional vacation pay calculation. The rate is populated for the accrual type from the accrual type that is assigned to this additional vacation.
The amount shown in the last row (with grey background) is the weighted sum of base accruals each multiplied by the corresponding rate. the listed base accruals:
Accrual1 * Rate1 + Accrual2 * Rate2 +… + AccrualK * RateK This total amount is used for calculation of the average daily salary for additional vacation's payout.
The tab buttons
Click the Fill by Balance button to populate the table with the current information on additional vacations of the employee.
Click the Calculate button to initiate the calculation of payout for the requested days of additional vacation pay.