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b) The Invoice Received document may also be generated directly from an issued Payment Certificate using the Generate function. This automatically imports certified work quantities, amounts, and VAT details, ensuring full alignment with the certified progress.
Main Tab
This tab shows the basic details needed to identify and manage the invoice.
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Note: The Inventory tab is not used for subcontractor service invoices received.
Expense Tab
The tab lists all service or subcontractor work items being invoiced.
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- Total - Final invoice total, including VAT and after applying retention.
- Customer Order - Reference to the corresponding customer order linked to the transaction. Not required for Subcontractor Invoice Received.
- Requisition - Linked requisition document initiating the purchase or service request.
- Project Task - Specific project or task code associated with the invoiced work or service.
Project WBS - Work Breakdown Structure code for the project.
Department - The department responsible.
Expense Item - Categorization of the expense.
Summary
Subcontractor WBS - Work Breakdown Structure for subcontractor scope
Item - Specific work/service line
Content - Description of work/service performed
UOM - Unit of Measure
Agreement
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- Qty - Total invoiced quantity to date
- Amount - Total invoiced value to date
Deductions Tab
The Deduction tab is used to record amounts that reduce the invoice total.
Item - The deducted service, work item, or reason for deduction.
- Content - Description of the deduction.
Quantity - Quantity applicable for the deduction.
- UOM - Unit of Measure for the deduction
- Price - Unit rate for the deduction
VAT % - Applicable VAT rate
VAT Amount - VAT calculated on the deduction
Amount - Net value of the deduction before VAT
Total - Total deduction including VAT
Note: VAT % and VAT Amount in this tab are for calculation purposes only and will not be posted as output VAT. Proper VAT posting can be done by issuing the Invoice document for subcontractor's deduction-related transactions.
Subcontractor WBS - Work Breakdown Structure code linked to the deduction
GL Account - General Ledger account for posting the deduction
Department - Department responsible for or related to the deduction.
Business Activity - Type of business activity associated with the deduction
Income Item - Income category linked to the deduction
Comment - text field for notes or explanations about the deduction
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