(This dialog box appears when you click the Pick Work Costs button on the Revenues and Costs tab of the Phased Revenue Recognition document.
The dialog box is used to manually select particular costs from the list of all costs related to the selected work. You can filter the costs by using the Cost Object and/or Department fields on the top of the dialog box, to the right.
The dialog box includes the following two panes:
- Work in Progress: The upper pane provides a list of all available costs related to the Work item.
- Selected Work in Progress: The lower pane lists the selected costs.
The Pick Work in Progress dialog box
The Work in Progress pane
The pane includes a list of costs recorded to the default Work in Progress GL account. The costs are shown with the same properties as on the Revenues and Costs pane.
You can filter the list by cost object or by department or search by a specific string in object description.
You can update the list if you know that there can be changes to documents and select costs to be used in recognition.
The pane toolbar buttons
The pane's toolbar contains the following buttons:
- Select: Moves the selected cost to the lower pane.
- Refresh: Updates the list in case other users could add costs.
- Ask Amount:
...
The pane includes a list of the selected costs which were recorded to the default Work in Progress GL account. The costs are shown with the same properties as on the Revenues and Costs pane.
The pane toolbar buttons
Click the Fill button to populate the list with all the costs from the above pane.
Using the pane toolbar buttons (Up and Down), you can move any selected cost up or down the list.
Selection Totals
Located at the bottom of the dialog box, the Total Amount (Acct. Currency) field shows that total selected cost in the accounting currency and the Total Amount field shows the total cost in the currency of the contract.
The
...
dialog box buttons
Click OK to save the selection and close the dialog box.
Click Cancel to close the dialog box without saving the selection. Anchor
On this tab, you can specify additional information for this document. There are no required fields.
The "Phased Revenue Recognition (create)" form. The Additional Information tab
In the Department field, you can specify a department related to the work on this customer contract.
In the Responsible field, select the employee who is responsible for the revenue recognition at this stage.
If the Use Exchange Rates Defined on the First Recognition Date option is selected, the amounts (that are not in the national currency) will be calculated with the same exchange rates that were used when the first document of the Phased Revenue Recognition type was posted for the contract (project or customer order).
If the option is not selected, for each document the exchange rate in effect on the document date will be used.
Notice that the check box for this option is disabled; the actual option is located in the customer contract (refer to Adding a Company. Adding a Contract).