On this tab, you can enter general information about Subcontractor Report: the subcontractor company that received the goods for processing, contract, the entity whose raw materials and goods were transferred for processing, and the basis for the report.
The required fields are: Company, Contract, Warehouse, and Entity.
The "Subcontractor Report (create)" form. The Main tab
In the Company field, select a customer, an individual or legal entity, for whom the report is created. Select it from the Companies list.
<Auto> in the Number field indicates that a number for this document is assigned automatically when you save the document. The From field is populated automatically with the current business date. You can select another date, if necessary.
In the Entity field, select the legal entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on the Administration > Settings > General Settings form. The default entity for all users can be selected on the General Settings form. Also, you can specify your personal default entity, for details refer to Personal Settings.
The Contract field is populated automatically for the selected company with the default contract. If necessary, you can select the contract related to processing from the Company's Contracts list (to open the list, select Show all in the drop-down list).
Click the link to the right of the Contract field; this link includes three two default GL Accounts. The GL Accounts dialog box opens.
The GL Accounts dialog box
Make sure that the correct accounts are selected. If needed, replace the accounts. Click OK to save the selections and close the dialog box.
The Basis field is populated automatically, if the subcontractor report is generated from Invoice (Transfer to Processing) Goods Receipt Note or Purchase Order. If needed, you can manually select the basis document from the list of company documents (for this, click Show all from the drop-down list). Once the basis document is selected, the data is copied to this report. If, after you edited the report, you want to cancel the edits, click the Fill in button – the details from the basis document will be copied to the report.
In the Comment text box, you can enter some additional information.
The currency of the document is defined according to the selected contract. To select other currency, select another contract, or create a new one, if necessary. To learn more about contracts, see Company Contracts.
Notice the hyperlink below the Warehouse field – AED* Wholesale Price*VAT Applied*Prices Include VAT on the screenshot above (can be different in your document). By clicking the hyperlink, you can open the Prices and Currency dialog box and apply another taxation option. If is selected as taxation option, the Generate Tax Invoice button appears at the bottom of the form.
The document totals and other information
At the bottom of the form, the Total Due field shows the document total that is due by the entity to the subcontractor. The VAT field (available if taxation option is VAT Applied) shows the input VAT amount calculated on processing services.
Note. All the amounts are shown in the document currency.
The Prepayment field shows the amount paid by the entity to this subcontractor in advance. For details on applying prepayments, see Offset Prepayments.
Also, at the bottom of the form, you can view who created the document and the document current status; it can be one of the following:
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After filling out the tab, click the Save button to save your work. After filling out all the tabs, click Post to save and post the document without closing it or Post and close to save, post, and close the document.
Use the Generate button to create one of the following documents as based on this subcontractor report:
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You can move some of the document fields from the header to document lines. For this, you can click the Settings button and in the Document Settings dialog box (which opens) select the appropriate option.
The Document Settings dialog box
Once done with selections, click OK to close the dialog box and apply the settings.
For other button descriptions, see Document Toolbar.