To add a new receipt order, click the "Create" button on the toolbar of the respective document list. To edit the existing one, double click the line with its name. You can also select the line, press the "More" button (in the upper right corner) and click "Edit" in the drop-down list. You can right-click the line instead of clicking the "More" button.
Please, complete the required Warehouse and Entity fields.
'Receipt Order (create)' form. The 'Main' tab
Company is an individual or a legal entity whom the inventory is received from. Select it from the Companies catalog.
The Order field is set automatically, is a receipt order is based on a purchase order or customer order (inventory items return). You can select the order manually (to open the catalog, select "Show all" The Main tab provides general information on a Goods Receipt Note.
The required fields on this tab are: Company, Warehouse, Bin Location (if available), and Entity.
The "Goods Receipt Note (create)" form. The Main tab
If you are creating this document manually, in the Company field, select a base unit, supplier company (an individual or legal entity) from whom the goods were delivered (if applicable).
<Auto> in the Number field indicates that a number for this document is assigned automatically when you save the document. The From field is populated automatically with the current business date. You can select another date, if necessary.
In the Entity field, select the legal entity of your organization which is responsible for this transaction. The Entity field is available if the Multi-Company Accounting option is selected on the Administration > Settings > General Settings form. The default entity for all users can be selected on the General Settings form. Also, you can specify your personal default entity, for details refer to Personal Settings.
The Basis field is populated automatically, if this Goods Receipt Note was generated on the basis of a document of one of the following types: Invoice Received, Purchase Order, Production, Inventory Receipt, Inventory Transfer, or Credit Note. If needed, you can manually select the basis document from the list of supplier or warehouse documents (for this, click Show all from the drop-down list). In such case, only orders per company and contract, mentioned in the receipt order, will be displayed in the list.
You can add the "Order" column to the "Inventory" table and specify the value for each row, if necessary. Click the Setting button on the document toolbar and switch the order position in the receipt order to the tabular part. You can save this user setting by clicking "Keep Choice" in the displayed form. From this moment the system will automatically switch the "Order" column to the "Inventory" table, when creating new receipt orders.
If orders were specified in the tabular part of a document, based on which a receipt order was created, this setting will be the same in a receipt order. If a receipt order is based on few purchase orders, this field will be automatically set in a table.
The Warehouse field is required, if the "Accounting by few warehouses (two or more)" option in the "Purchases" section is enabled. To learn more about section options, see par. Settings for the 'Purchases' section. In this field you can select the warehouse for inventory delivery.
You can add the "Warehouse" column to the "Inventory" table and specify the value for each row, if necessary. Click the Setting button on the document toolbar and switch the warehouse position in the receipt order to the tabular part. You can save this user setting by clicking "Keep Choice" in the displayed form. From this moment the system will automatically switch the "Warehouse" column to the "Inventory" table, when creating new receipt orders. If warehouses were specified in the tabular part of a document, based on which a receipt order was created, this setting will be the same in a receipt order.
The Cell field is displayed, if a cell warehouse is selected for inventory storage. The cell warehouse can be used if "Inventory accounting at warehouse by cells" option in the "Purchases" section is enabled. To learn more about section options, see par. Settings for the 'Purchases' section.
You can add the "Cell" column to the "Inventory" table and specify the value for each row, if necessary. Click the Setting button on the document toolbar and switch the cell position in the receipt order to the tabular part. You can save this user setting by clicking "Keep Choice" in the displayed form. From this moment the system will automatically switch the "Cell" column to the "Inventory" table, when creating new receipt orders. If cells were specified in the tabular part of a document, based on which a receipt order was created, this setting will be the same in a receipt order.
Number is assigned automatically when you save the document. You can change it, if necessary.
Current date is set in the receipt order by default. You can change it, if necessary.
The Entity field is displayed, if the "Accounting by Several Companies" option in the "Enterprise" section is enabled. To learn more about section settings, see par.Settings for the 'Enterprise' section. Value is automatically set from the Personal Settings or the system.
The Basis field is completed automatically, if transfer was created on the basis of such documents: "Purchase Order", "Invoice Received", "Inventory Receiving", "Inventory Transfer" and "Production". You can select the basis from the catalog (to open the catalog, select "Show all" from the drop-down list).
In the Comment field you can specify some additional informationTo copy the data from the basis to this Goods Receipt Note, click the Fill by Basis (
) button. If, after you edited the document, you want to cancel the edits, click the Fill by Basis () button – the details from the basis document will be copied to the Goods Receipt Note.
If in the basis document, orders were specified on the Inventory tab, this setting is also applied to this Goods Receipt Note. If in the basis document, the Order field was on the Main tab, it will be on the Main tab in the Goods Receipt Note.
The Order field is populated automatically if the Goods Receipt Note was created as based of a Purchase or Transfer Order. If the note include items from multiple orders, you can move the Order field from the Main tab as a column to the table on the Inventory tab. For this, use the Settings button on the toolbar (for more information, see Document Toolbar).
The Requisition field is available if the Enable Requisitions option is selected on the Administration > Settings > Purchasing and Warehouses form. The field is filled in automatically if the Goods Receipt Note is linked to a Requisition. You can link the Goods Receipt Note to a Requisition manually; for this, click the arrow button in the field, then click Show all. The list of Requisitions appears. If you need to copy the details from the document to this Goods Receipt Note, click the Fill () button to the right of the field. To link the document to multiple Requisitions, click the Settings button and move the field as column to the Inventory tab.
The Warehouse field is required, if the Multiple Warehouses option is selected on the Administration > Settings > Purchasing and Warehouses form. In this field, you can select the warehouse to receive the items. If you need to distribute the items between multiple warehouses, you can move the Warehouse field from the Main tab as a column to the table on the Inventory tab. For this, use the Settings button on the toolbar.
The Bin Location (Cell) field is available if the Enable Bin Locations option is selected on the Administration > Settings > Purchasing and Warehouses form and if the Use Bin Locations option is selected for the particular warehouse.
Select thebin location (cell) which will store the items in the warehouse. If you need to add items to other bin locations (cells), you can move the Bin Location field to the Inventory tab where it will appear as a table column. For this, use the Settings button on the toolbar (for more information, see Document Toolbar).
In the Comment text box, you can enter any additional information about this document.
The toolbar buttons
After filling out the tab, click the Save button to save your work. After filling out all the tabs, click Post to save and post the document without closing it or Post and close to save, post, and close the document.
Use the Generate button to create a document based on this Goods Receipt Note .
Use the Settings button to change the position in document of the following fields: Warehouse, Bin Location (Cell), Requisition, and Order.
For other button descriptions, see Document Toolbar.