To add a company, press the ‘Create’ button on the toolbar of the respective catalog. To edit the existing one, double click the line with its name. You can also select the line, press the ‘More’ button (in the upper right corner) and click ‘Edit’ in the drop-down list. You can right-click the line instead of pressing the ‘More’ button.

In the create form, only the Description field is required. The description will be used in the system interface and in the drop-down lists. Using this form, you can provide all the necessary information about a company you deal with. The same form is used for customers as well as for suppliers.

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The "Company (create)" form. The Main Parameters tab

In the Description field, enter a brief name of the company; it will appear in drop-down lists for selection.

It is recommended to fill in the Full Description as it is will be automatically included in the documents print formswhen printed or emailed. Otherwise, the text from the ‘Description’ field will be inserted here when you click the ‘Save’ button.

If you create a company and not edit it, press the ‘Save’ button after completing the required information. If you do not save the company, you won’t be able to complete the related catalogs and fields (for example, ‘Contact Persons’).

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Company (create) form. The ‘Main Parameters’ tab

If a company is a part of a certain group, please specify it in the Folder field (to open the catalog for selection, click the ‘Show all’ hyperlink in the drop-down list)populated form the Description field.

If the company is considered as a member of certain group, in the Folder field select this group. If the necessary folder has not been added yet, you can create it by pressing the ‘Create Group’ on the toolbar of the displayed catalog or by pressing the Image Removed button fly by clicking the Image Added button in the same drop-down list.

You can select the type of a company: Legal or Individual. The ‘Legal’ is set by defaultBy default, the Legal option is selected. If the company is an individual, you can additionally select a respective the person from the Individuals catalog. If a person has not been added yet, you can create the person in the same way as you've created the folder (see the previous paragraph).You can specify the company's default contact person from the Contact Persons catalog. To learn more about working with the list, see the next par. Completing the 'Contact Persons' catalog.

Because FirstBIT ERP supports accounting for settlements with companies by contracts. When you add a company, the system application automatically creates its a contract in the accounting national currency (to change the national currency, see par. Settings for the 'Money' section) and inserts it in the Main contract field (the field is completed when you save a new company). The system will use this contract in the documents for this company. It can be edited or added to other contracts in the Company's Contracts catalog (see the Company's Contracts (create) form in the figure below). To learn more about working with the catalog, see par. Completing the 'Company's Contracts' catalog).

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Company's Contracts (create) form

Select the Bank Account from the Bank Accounts catalog. The system will use the specified bank account for each new company and populates the Contract field. You can edit this default contract which will appear by default in each associated with the company document. Also, you can create any number of contracts in available currencies. For details, see Adding a Company. Contracts.

In the Contact Person field, you can specify the company's default contact person from the Contact Persons master records.

In the Bank Account field, you can specify the default bank account of the company which will be used in all the documents for this company. However, if in some case a company would like to use another bank account, you can edit the date directly in the document without changing the basic settings. To access the bank accounts catalog, click the ‘Show all’ hyperlink needed, you will be able to replace the default bank account with any other bank account of the company. For a new company, you can create a bank account on the fly by clicking Image Added in the drop-down list. If the necessary bank account has not been added yet, you can create it by pressing the ‘Create’ button on the toolbar of the displayed catalog or by pressing the Image Removed button in the same drop-down list.

Select the values for the Legal Address and the Delivery Address fields in the Addresses catalog. If the required address has not been added yet, you can create it by following the same steps as for the bank account or by pressing the Image Removed button to the right of the field.

You can select the employee who works with this company (the Responsible field) from the Employees list. You can access the catalog and create the required employee by following the same steps as for the bank account.

To edit an item selected for any field, press the Image Removed button located to the right of the field. To apply the changes, press the ‘Save and close’ or ‘Save’ button in the displayed editing form.

For convenient use, we recommend to complete the optional Contact Information tab located next to the Main Parameters tab. It is more important to complete the Additional Information tab (to learn more about this tab, see par. Create and edit companies. 'Additional Information' tab)

You can enter company addresses in the Legal Address and Delivery Address fields by selecting them from the Company addresses master records, or you can create them on the fly by using the Image Added button to the right of the respective field. To add a new address, click the Add ( Image Added ) button to the right of the field or click the Image Added button in the drop-down list. This opens the Address (create) form. For details, refer to Adding an Address.

In the Responsible field, you can select the employee who works with this company.

The toolbar buttons

Click the Save button to save the new company or the Save and close button to save the company and close the form.

Click the Edit GL Accounts button to view and edit the list of default GL accounts assigned to the company, its group. or all companies.

Click the Generate button on the toolbar to generate documents related to the company of the following types: Quotation, Customer Order, Invoice, Purchase Order, Invoice Received, Work Order, or Credit Limits.

Available links

You can use the following links available on the form to provide more information about the company:

• Sales: Generates and opens the Sales by Item report for the company.
• Statement of Mutual Settlements: Generates and opens the Statement of Mutual Settlements report for the company.
• Companies Documents: Opens the list of all documents related to the company.
• Company's Contracts: Opens the list of company's contracts. You can add to this list any number of company contracts in different currencies and select the default contract.
• Contact Persons: Opens the list of company's contacts. You can add to this list any number of company contacts and select the default contact person.
• Bank Accounts: Opens the list of company's bank accounts. You can add new bank accounts to this list and select the default bank account.
• Supplier Price Types: Opens the (filtered by company) list of supplier price types. You can add new price types for the company and select one of them as the default type.
• Addresses: Opens the list of the company's addresses. You can add new addresses of the company and select one of them as the default address.
• Companies GL Accounts: Opens the list of the company's default GL accounts. The list is empty if no specific accounts were selected for the company.
• Credit Limits: Generates and opens the Credit Limits report with the data filtered for the company.