- Standard doc topics (how to find, how to create, main tab, project structure
- Allocate overheads buttons for Amount (Overheads) distribution.
- Fill current recognition buttons: by Invoiced, by Progress, by Expenses.
- if Project is not marked as Advanced Project Planning, then old Phased revenue recognition mode will be applied (with no project structure and recognition by expenses).
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In addition to the main settings, phased revenue recognition must also be activated within the contract itself. To do this, open the specific contract, navigate go to the Terms section tab, and enable the Phased Revenue Recognition option.
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Additionally, if the contract involves a foreign currency, you can use the exchange rate defined on the first revenue recognition date to account for exchange rate fluctuations.
If enabled, the exchange rate set on the date of the first revenue recognition will apply to all subsequent phased revenue recognition documents, with gains or losses calculated only when the invoice is issued.
If disabled, gain/loss calculations will occur during month-end closing using the exchange rates applicable on each document's date.To access the document, go to
How to create
Accounting → Service tools → Phased revenue recognitions
recognitions→ Create
Main tab
The Main Tab contains key information related to Phased Revenue Recognition.
When creating a Phased Revenue Recognition document, the following fields are available. All details are filled automatically once a Project is selected:
Company Name-The company for whom the recognition is being created.
Entity Name-The entity issuing the recognition.
Contract-Customer contract linked to revenue recognition.
Project-Project for which phased revenue recognition is applied.
Customer Order-Related sales or customer order, if applicable.
Planned Expenses Source-Basis for expected costs used in calculations.
Basis-Source document from which the recognition is created (e.g., project estimate, customer order).
Comment-Field for additional notes.
Project Structure
This tab is used to manage project tasks, expenses, and the method of recognizing revenue for each part of the project.
Refill – Refills all data (tasks, estimates, expenses) automatically pulled when the project was selected.
Allocate Overheads – Allocates expenses that were not yet distributed. Allocation can be done by:
Planned expenses
Actual expenses
Reset allocation to remove previous distribution
Non-allocated expenses appear in yellow.
Fill Current Recognition – Defines how revenue for the current period should be recognized. Options include:
By Invoices – Based on invoice documents created.
By Progress – Based on progress reports prepared.
By Expenses – Based on incurred expenses.
Code – Task or work package reference number.
Project Task – Description of the task or activity.
Estimate – Planned values from project estimates:
Price – Planned unit price.
Amount – Planned total amount.
Already Recognized – Values already recognized in past periods:
Qty – Quantity already recognized.
Amount – Value recognized.
% – Percentage of task completed/recognized.
Current Recognition – Values recognized in the current period:
Qty – Quantity to be recognized now.
Amount – Value recognized for this period.
Current % – Percentage recognized in the current period.
Cumulative % – Total percentage recognized up to now.
Expenses – Planned, actual, and overhead expenses:
Amount (Planned) – Estimated cost of the task.
Amount (Actual) – Actual expenses recorded.
Amount (Overheads) – Overhead allocation (highlighted in yellow if pending).
Invoiced Before – Values already invoiced to the customer.
Progress – Physical or financial progress of the task.
Business Activity – Activity type (e.g., Main Activity).
Income Item – Revenue classification (e.g., Sales Revenue).
GL Accounts – Accounts used for posting recognized revenue.
Transaction Content – Additional reference for posting.
- To create and use Work type items with associated costs, enable Use Work Type Items in Sales Documents on the Administration > Settings > Sales form. Work-type items can be used in documents such as Quotations, Customer Orders, Adjustments, Credit Notes, Tax Credit Notes, Tax Invoices, and Project Estimates.
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If a Project is not flagged as Advanced Project Planning, the system will apply the old Phased Revenue Recognition modemode, which does not support project structure and recognizes revenue based solely on expenses.
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