A A Progressive Invoice is used to bill customers the client for work completed so far, based on actual project site progress, such as completed milestones, percentage of work done, or certified quantities. Its purpose is to align billing with the value of work completed, ensuring accurate, stage-wise invoicing in long-term or contract-based projects. It also accounts for approved quantities. It allows for partial payments during the project instead of billing everything at the end. It also includes any advances, deductions, and or retention as per the contract terms..
How to create
Sales → Sales Documents → Invoices → Create
Then, choose the Progressive Invoice type from the available invoice types.
If the invoice is generated from a document such as like a Payment Certificate, the invoice form will have the progressive settings already applied by default and also automatically populate key Progressive settings will be applied automatically. Key fields such as the project, contract, and period will be pre-filled, and retrieve related data will be retrieved from the basis document.
...
In the main tab
Company – The entity issuing the invoice.
...
This setup ensures that invoicing aligns with the contract’s agreed terms, including how retention, VAT on retention, and advance payments are handled. If the contract allows for advance billing, an Advance Invoice can be issued to request payment before any work begins. The system then enables the creation of related payment documents such as bank receipts, cash receipts, or cheque entries to record the received advance. These payments are linked to the contract and properly reflected in financial records, allowing for accurate offsetting in future invoices.
Auto Advance Offset – If enabled, any received advance payments will be automatically applied and deducted from the invoice total, eliminating the need for manual adjustmentWhen this option is on, the system automatically reduces the invoice by a portion of the advance payment received. It works by checking how much of the project is being billed and applies the same percentage to the advance, so the right amount is deducted without doing it manually.
Inventory and services tab
...
Invoiced Quantity and Amount: The final approved quantity and value that will appear in the invoice.
...
Advance offset
If any other invoice documents are created with the advance option enabled, they will be treated as advances that can be offset against another progressive invoice. These advanced documents appear in the prepayment list, where they can be manually selected and the amount adjusted as needed. Offset will only be allowed if the document amount is received; otherwise, the following error will be shown.
This prepayment can be filled in automatically or carried over from other documents to the progressive invoice if the invoice is generated from those documents, provided that those documents also had the prepayment added using the offset option.
...
Print forms
- Tax Invoice Progressive provides a detailed view of the invoice, displaying each item or service, its quantity, price, and applicable tax. It's useful when a full breakdown is needed.
...