The Purchasing module helps you account for the purchases made by your entity, track value-added taxes (VAT) on these purchases, and manage your Payables.
The functionality of the Purchasing module is configurable; you can select the options that fit your business processes on the Administration > Settings > Purchasing and Warehouses form. For details, refer to Settings: Purchasing and Warehouses.
The Purchasing module facilitates purchasing of goods for sale, raw materials for production, materials for subcontractor processing, and requisition processes. With the Purchasing module, you can easily set up any purchasing process from one involving all the available types of documents, such as Purchase Orders, Proforma Invoices Received, and Invoices Received to the process that involves only Invoices Received. Generally, you will need to manually fill out only the document that is the first in this chain, other documents can be generated based on a previous one. Tax documents can be also generated with a single click. Using the Additional Expenses documents, you can register any expenses incurred on purchases, with Debit Notes, you can process returns to suppliers.
Addons:
- Order Management: This functionality enables usage of orders of different types (Purchase Orders, Customer Orders, Transfer Orders, Production Orders, and other) in the chains of documents used for sales, purchasing, and other processes.
Master Data
Using this module, you can create and maintain master records for suppliers, supplier contracts, supplier item price types, and purchasing payment terms. Also, you can save and use supplier prices from Purchase Orders and Invoices.Purchasing DocumentsMain documents of the section: Purchase Order, Invoice Received, Additional Expenses (are located in the
Purchasing Documents
subsection).A Purchase Order registers your intention to purchase a specified amount of inventory/specific goods, materials, or services from a supplier with the specified prices.
The purchase of inventory/services itself is shown in the system by the Invoice Received document. Similar to the InvoicePurchases of particular goods, materials, or services is registered with Invoices Received. As with Invoices, you can create the Invoice Received individually Invoices Received manually, or generate them as based on the Purchase Order. The last method helps to avoid the data refilling.In that documents, you can specify payment terms. In the future, you can control the terms compliance by specialized reports.
Orders. In the latter case, you avoid entering the data manually and reduce possible errors.
the Additional Expenses document.For accounting of expenses included to the cost price use the Additional Expenses document. E E.g. it can be expenses on inventory delivery to your warehouse.
You can also store the information about inventory/services purchase prices by supplier in the system.
Reports
In the Reports subsection, you'll find reports containing information about purchases and mutual settlements with suppliers.
Using multiple reports, you can view purchases by supplier and analyze aged payables. For example, you can use the Balance of Inventory report to analyze the quantity and cost of inventory in each warehouse.
