The Purchasing module helps you account for the purchases made by your entity, track value-added taxes (VAT) on these purchases, and manage your Payables.
The functionality of the Purchasing module is configurable; you can select the options that fit your business processes on the Administration > Settings > Purchasing and Warehouses form. For details, refer to Settings: Purchasing and Warehouses.
With the Purchasing module, you can easily set up any purchasing process from one involving all the available types of documents, such as Purchase Orders, Proforma Invoices Received, and Invoices Received to the process that involves only Invoices Received. Generally, you will need to manually fill out only the document that is the first in this chain, while other documents will be generated based on the previous one. Tax documents can be generated with a single click.
Addons:
- Order Management: This functionality enables usage of orders of different types (Purchase Orders, Customer Orders, Transfer Orders, Production Orders, and other) in the chains of documents used for sales, purchasing, and other processes.
Master Data
Using this module, you can create and maintain master records for suppliers, supplier contracts, supplier item price types, and purchasing payment terms. Also, you can save and use supplier prices from Purchase Orders and Invoices.
Purchasing Documents
A Purchase Order registers your intention to purchase specific goods, materials, or services from a supplier with the specified prices.
Purchases of particular goods, materials, or services is registered with Invoices Received. As with Invoices in the Sales module, you can create Invoices Received manually, or generate them as based on Purchase Orders. In the latter case, you avoid entering the data manually and reduce possible errors.
Supplier payment terms specified in Invoices Received enable you to plan payments.
The Additional Expenses document is used to register any expenses on delivery of inventory to your warehouse and to allocate these expenses to costs of the items based on the selected method.
With Debit Notes, you can process returns to suppliers.
For each document, you can view the chain of documents in which it is included: for this, click the Hierarchy (
) button on the document toolbar.
Customs Declarations are used for importing the goods.
Service Tools
Service tools will help you adjust posted Purchase Orders and change payment terms in documents; also, you can import supplier prices of multiple types from the supplier price lists and use them in purchasing documents.
Reports
Using multiple reports in Purchasing, you can review your purchases by supplier, by item, or by project and analyze the aged Payables.
For example, you can use the Balance of Inventory report to analyze the quantity and cost of inventory in each warehouse.
