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This module can be enabled on the Administration > Settings > Project Costing form.
General options available for projects
General options for all projects can be selected on the Administration > Settings > Project Costing form.
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The Show Project Information in Document Printable Templates and Show Project Task Information in Document Printable Templates options include projects and project tasks into document templates so that information on projects and tasks will be printed along with other information.
Related master data
Before you create projects, you may need to create the related master data: Project Types and Project Roles.
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Project roles can be added by using the Project Roles form. These roles are used for information purposes only.
Creating a project
For each project, you can create a master record: Project Costing > Master Data > Projects. Notice that using folders, you can organize projects in a hierarchic or flat structure.
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For details on creating projects, see Projects.
Adding Project Tasks
If project tasks are enabled, you can add tasks to the project by using the Project Costing > Master Data > Project Tasks form. For a task, you need to specify the project, planned dates of start and finish, and the employees responsible for task execution. Also, you can indicate the order of task execution by specifying a predecessor for a task or you ca group multiple tasks by specifying a parent task.
For more details, refer to Project Tasks.
Project statuses
For each project, on its path from the initial idea to planning and then execution, you can indicate a new stage by changing the appropriate status.
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Changes in statuses are unconditional, and you can change them manually for a particular project when it is needed by clicking the Status Change link on the Project form and selecting the new status.
Planning the project budget
While the project is in Proposed status, you can enter the project's planned budget: cost and revenue estimates. Budget is defined by using the Project Costing > Project Costing Documents > Project Estimates form.
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Also, in this dialog box you can select the cost and revenue analytics for the project. The meaning of the options is detailed in the subsections below.
Note. If you use the same method and the same cost and revenue analytics in all your projects, you can select them as your personal settings. For this, go to: Quick menu > Personal Settings. Open the Default Values tab and make your selections.
Cost analytics
You can enter cost estimates with different levels of details for different projects. You can use the following levels of details (analytics parameters):
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You can provide the cost estimates for each applicable combination of these details.
Revenue analytics
For revenue estimates, you can use the following levels of details (analytics parameters): Departments, Business Activities, Income Items, Items.
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You can select these analytical parameters by clicking the Settings button.
The Independent Calculation of Costs and Revenues method
Use this method if you need to set estimates for costs and revenues independently. Selection of the method brings the Revenues and Costs tabs which you can use to enter planned revenues and costs, respectively.
If the Estimates By Period option is selected for the project, you can specify how the costs and revenues are distributed within the defined project duration. For this, you can select the appropriate planning period: Week, Month, Quarter, Half Year, or Year. Then, you can split all the amounts evenly by period or only the selected amounts evenly by period. Also, you can distribute the costs and revenues manually so that the total amount is equal to the sum of period amounts.
The Calculation of Revenues Based on Costs method
Use this method if you want to calculate revenue estimates as the amounts based on planned direct costs and overhead costs. This method brings the Revenues and Costs tab and Overhead tab.
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If the Estimates By Period option is selected for the project, you can specify how the costs and revenues are distributed within the defined project duration. For this, you can select the appropriate planning period: Week, Month, Quarter, Half Year, or Year. Then, you can split all the amounts evenly by period or only the selected amounts evenly by period. Also, you can distribute the costs nad revenues manually so that the total amount is equal to the sum of period amounts.
Versions of the project budget
For a project in any status, you can edit the estimates as needed at any time. Once you save the edited estimates, the version increases by 1. If needed, you can set the version number manually.
Previous versions of estimates are not available for use.
Project execution
Once a project is created and executed, any document related to the project can be linked to this project. For accurate tracking of actual costs, you need to correctly specify the analytical parameters.
Note. If you need to specify multiple projects in a document—link different items to different projects—you can move the Project field from the document heading (the Main tab) to the list of items or services (the Inventory and Services tabs) by using the Settings button on the form toolbar.
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As the project is being executed, you can monitor the project progress by using the Diagrams tab of the Project form. for details, refer to Adding a Project. The Diagrams tab.
Revenue Recognition
Analysis of project costs and revenues
For more effective execution of projects, you need to be able to assess factors that affect project costs and project returns.
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