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To turn on the functionality of barcodes, open the Administration > Settings > Purchasing and Warehouses form and select the Enable Barcodes for Items option.
Note. In FirstBIT ERP, only 1D barcodes are supported. 1-D barcodes, by default, include item code, characteristic, batch, UOM, and serial number.Note. In FirstBIT ERP, only 1D barcodes are supported.
Using the Administration > Master Data > Peripherals form, set up connection to barcode scanners and label printing scales. For details, refer to Adding a Barcode Scanner.
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For purchased items, you can decide whether you want to use manufacturer (external) barcodes or generate new ones. When using external barcodes, you may encounter barcode duplicates, assigned to different units of product or even to different products. If you generate new internal barcodes in FirstBIT ERP, duplicates are excluded.
If the organization decided to use new barcodes, you can manually create barcodes for items or generate them automatically.
If the organization decided to use new barcodes, you can manually create barcodes for items or generate them automatically.
Notice that you need to assign barcodes to items using the following rules:
- For items with for which serial numbers and batch numbers are not used, you can use the same barcode for all units of the item.
- For serialized items, you need to first assign (generate) a serial number to each unit of the item; barcodes are decide whether barcodes will include serial numbers or all the items will have the same barcode. If you decide to include the serial numbers in barcodes, generate barcodes simultaneously with serial numbers; barcodes will be assigned on per unit basis.
- For items which come in batches, you also need to decide whether you need to track batch numbers with barcodes or not. If barcodes should include batch numbers, you need to first assign specify a batch number to units of each batchwhen generating barcodes; the same barcode is assigned to all units of the one batch.
- For items for which serial numbers and batch numbers are not used, you can use the same barcode for all units of the item.
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To actually assign barcode(s) to a specific item, locate the Sales > Master Records > Items form, select this item, open its master record, click Item Barcodes link on the top of the form. The Item Barcodes form opens. Initially, the list of barcodes is empty.
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You can use barcodes and barcode scanners for counting the items to be moved or issued from warehouses with the following documents: Customer Order, Invoice, Goods Dispatch Note, Transfer Order, Inventory Transfer, Production Order, Subcontractor Reports, and Employee Expense Reports. On toolbars of these documents, click the Load Data from DCT ( 
) button Open the Inventory tab in the work document, turn on the connected barcode scanner and scan the barcodes of the items. The system will respond as follows:
- For a first-time read barcode, the system adds a new line with the item and its quantity.
- If such barcode has already been read, the system increases the quantity in the existing line.
Thus, the list of items with their quantities will be generated automatically.
Also, if the scanner cannot read a particular item barcode or you want to add some item by its barcode, you can use the Search by barcode 
button on the toolbar or F7 on the keyboard to locate the particular item by its barcode in the document listopen the Enter Barcode dialog box.
The Enter Barcode dialog box
In the dialog box, type all the digits of the barcode, and the system will add either the line if the items is new or will increase the item quantity if the item already is in the list.
If the barcode number is not found in the database, the system will open the New Barcode Registration dialog box.
The New Barcode Registration form
Here you can add new barcodes for the items and click the Move into Document button to add the items to the Inventory list in the work document.