To access the Subcontractor Reports list, go to Purchasing > Purchasing Documents > Subcontractor Reports.
Subcontractor Reports are available if the Issue Goods for Subcontractor Processing option is selected on the Administration > Settings > Purchasing form.
Subcontractor Reports are documents originally prepared by subcontractors. Generally, a report contains information about the following:
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The Subcontractor Reports list
The list of subcontractor reports includes all the subcontractor report available in the system. If you don't see a specific document, rearrange the list by date or document number or use the Search field to locate the document by a string in company name, or by amount. You can change the list display settings to suit your particular needs. To learn more about the list display settings, see Working with the item list.
Subcontractor Reports can be created based on documents of the Invoice and Purchase Order types.
Subcontractor Reports can be used as the basis for documents of the following types:
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To manually create a new document of the Subcontractor Report type, click the Create button on the toolbar.
To create a document based on a subcontractor report, select the appropriate subcontractor report from the list, click the Generate button and select the required document type.
The data from the subcontractor report will be automatically copied to the new document.
To edit an existing document, double-click the line with the document in the Subcontractor Reports list. You can also select the line, right-click it, and select Edit or click on the toolbar: More actions > Edit .
If you need to print the selected document, send it by email, or perform other operations, refer to List Toolbar. Anchor
On this tab, you can enter general information about Subcontractor Report: the subcontractor company that received the goods for processing, contract, the entity whose raw materials and goods were transferred for processing, and the basis for the report.
The required fields are: Company, Contract, Warehouse, and Entity.
The "Subcontractor Report (create)" form. The Main tab In the Company field, select a customer, an individual or legal entity, for whom the report is created. Select it from the Companies list.
<Auto> in the Number field indicates that a number for this document is assigned automatically when you save the document. The From field is populated automatically with the current business date. You can select another date, if necessary.
In the Entity field, select the legal entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on the Administration > Settings > General Settings form. The default entity for all users can be selected on the General Settings form. Also, you can specify your personal default entity, for details refer to Personal Settings.
The Contract field is populated automatically for the selected company with the default contract. If necessary, you can select the contract related to processing from the Company's Contracts list (to open the list, select Show all in the drop-down list).
Click the link to the right of the Contract field; this link includes three default GL Accounts. The GL Accounts dialog box opens.
The GL Accounts dialog box
Make sure that the correct accounts are selected. If needed, replace the accounts. Click OK to save the selections and close the dialog box.
The Basis field is populated automatically, if the subcontractor report is generated from Invoice (Transfer to Processing). If needed, you can manually select the basis document from the list of company documents (for this, click Show all from the drop-down list). Once the basis document is selected, the data is copied to this report. If, after you edited the report, you want to cancel the edits, click the Fill in button – the details from the basis document will be copied to the report.
In the Comment text box, you can enter some additional information.
The currency of the document is defined according to the selected contract. To select other currency, select another contract, or create a new one, if necessary. To learn more about contracts, see Company Contracts.
Notice the hyperlink below the Warehouse field – AED* Wholesale Price*VAT Applied*Prices Include VAT on the screenshot above (can be different in your document). By clicking the hyperlink, you can open the Prices and Currency dialog box and apply another taxation option. If is selected as taxation option, the Generate Tax Invoice button appears at the bottom of the form.
The document totals and other information
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- New: The document was created, but not saved.
- Not Posted: The document was saved, but not posted.
- Posted: The document was posted.
- Marked for Deletion: The document was marked to be deleted.
The toolbar buttons
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- Cash Payment: For cash payments made to subcontractors for the processing.
- Bank Payment: For bank payments made to subcontractors for the processing.
- Cheque Issued: For payments to subcontractors made by bank cheques for the processing.
- Tax Invoice Received: To register the taxes to be paid for the processing.
You can move some of the document fields from the header to document lines. For this, you can click the Settings button and in the Document Settings dialog box (which opens) select the appropriate option.
The Document Settings dialog box
Once done with selections, click OK to close the dialog box and apply the settings.
For other button descriptions, see Document Toolbar.
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The Finished Goods tab includes the list of items, finished goods, that resulted from subcontractor processing according to these items' specifications.
The "Subcontractor Report (create)" form. The Finished Goods tab
To add an item processed by subcontractor, click the Add or Pick button (refer to Using the pick operation). In the Item column, select an item from the Items list. For more details, refer to Items. Alternatively, you can import the list of items with all the details from an Excel document. For this, click the
The Characteristic column is available if the Enable Item Characteristics option is selected on the Administration > Settings > Purchasing and Warehouses form. In this column, you can specify additional properties (such as size, color, and so forth) of each listed item if the Use Characteristics option is selected for the item in its master record (see Items).
The Batch column is available, if the Enable Batches option is selected on the Purchasing and Warehouses form. In this column, you can specify the batch (lot) number for the items for which the Use Batches option is selected. Generally, you must specify batch numbers for items with expiration dates, items transferred to contract warehouses. To learn more about the item settings, see Settings: Purchasing and Warehouses.
The Serial Numbers column is available if the Use Serial Numbers option is selected on the Administration > Settings > Purchasing and Warehouses form. For each serialized item (for which the Use Serial Numbers check box is selected on the Items form), click in the column to open the Serial numbers dialog box. In this dialog box, you must enter the serial numbers according to quantity of the item.
In the Specification column you can select a specification to be used for the item if this item is the result of processing applied to other inventory items or raw materials.
In the Quantity column, you can specify the item quantity and in the UOM column, you can select an UOM for the item if the Multiple UOMs per Item option is selected on the Administration > Settings > Purchasing and Warehouses form.
The Price column is populated automatically if prices are available from the appropriate price list (see Item Pricing). You can enter the prices manually.
The Avg. Cost Price column is populated with the unit cost of the item once you click the Fill > Average Cost Price on the tab toolbar.
The Amount column is populated with the amount calculated based on the price and quantity of the item.
In the GL Accounts column, you can view the default GL accounts to be updated by this transaction. If needed, you can replace them with other accounts.
By default, in the Content column, the item description appears.
In the Comment column, you can enter some additional information about this item.
The tab toolbar buttons
Use the Up and Down ( ) buttons to rearrange the items in the list.
Click the Fill > Average Cost Price option to populate the unit costs.
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The Inventory tab includes the list of inventory items that were moved to the specified subcontractor for processing and were processed.
This tab can be populated from the Invoice (Transfer to Processing) document or filled out manually.
The "Subcontractor Report (create)" form. The Inventory tab
To add an inventory item processed by subcontractor, click the Add or Pick button (refer to Using the pick operation). In the Item column, select an item from the Items list or create a new item. For more details, refer to Items. Alternatively, you can import the list of items with all the details from an Excel document. For this, click the
The Characteristic column is available if the Enable Item Characteristics option is selected on the Administration > Settings > Purchasing and Warehouses form. In this column, you can specify additional properties (such as size, color, and so forth) of each listed item if the Use Characteristics option is selected for the item in its master record (see Items).
The Batch column is available, if the Enable Batches option is selected on the Purchasing and Warehouses form. In this column, you can specify the batch (lot) number for the items for which the Use Batches option is selected. Generally, you must specify batch numbers for items with expiration dates, items transferred to contract warehouses. To learn more about the item settings, see Settings: Purchasing and Warehouses.
The Serial Numbers column is available if the Use Serial Numbers option is selected on the Administration > Settings > Purchasing and Warehouses form. For each serialized item (for which the Use Serial Numbers check box is selected on the Items form), click in the column to open the Serial numbers dialog box. In this dialog box, you must enter the serial numbers according to quantity of the item.
The Specification column is available if the Use Sets for Sales option is selected on the Administration > Settings > Purchasing and Warehouses form, and you can select a specification to be used for the item if item is a Set. Click the Set Components button on the toolbar to specify the components for the set. For items which are sets—a set includes other items as components and selling the set means selling its components according to the specification—you can specify their components by selecting the specifications.
In the Quantity column, you can specify the item quantity and in the UOM column, you can select an UOM for the item if the Multiple UOMs per Item option is selected on the Administration > Settings > Purchasing and Warehouses form.
The Price column is filled in automatically if prices are available from the appropriate price list (see Item Pricing). You can enter the prices manually.
The Avg. Cost Price column is populated with the unit cost of the item once you click the Fill > Average Cost Price on the tab toolbar.
The Amount column is populated with the amount calculated based on the price and quantity of the item.
In the GL Accounts column, you can view the default GL accounts to be updated by this transaction. If needed, you can replace them with other accounts.
By default, in the Content column, the item description appears.
In the Comment column, you can enter some additional information about this item.
The tab toolbar buttons
Use the Up and Down ( ) buttons to rearrange the items in the list.
Click the Fill > Average Cost Price option to populate the unit costs.
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The Disposals tab includes the list of items that resulted from processing as scrap or remnants of the raw materials.
This tab can be populated from the Invoice (Transfer to Processing) document or filled out manually.
The "Subcontractor Report (create)" form. The Disposals tab
To add an inventory item disposed off by subcontractor, click the Add or Pick button (refer to Using the pick operation). In the Item column, select an item from the Items list or create a new item. For more details, refer to Items. Alternatively, you can import the list of items with all the details from an Excel document. For this, click the
In the Characteristic column, you can specify additional properties (such as size, color, and so forth) of each listed item if the Use Characteristics option is selected for the item in its master record (see Items).
In the Batch column, you can specify the batch (lot) number for the items for which the Use Batches option is selected. Generally, you must specify batch numbers for items with expiration dates, items transferred to contract warehouses. To learn more about the item settings, see Settings: Purchasing and Warehouses.
In the Quantity column, you can specify the item quantity and in the UOM column, you can select an UOM for the item if the Multiple UOMs per Item option is selected on the Administration > Settings > Purchasing and Warehouses form.
In the GL Accounts column, you can view the default GL accounts to be updated by this transaction. If needed, you can replace them with other accounts.
By default, in the Content column, the item description appears.
In the Comment column, you can enter some additional information about this item.
The tab toolbar buttons
Use the Up and Down ( ) buttons to rearrange the items in the list.
Click the Fill > Average Cost Price option to populate the unit costs.
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On this tab of the form, you can provide information on specific processing service and its amount to be paid to the subcontractor.
The "Subcontractor Report (create)" form. The Expenses tab
In the Item field, select an item of the Service type that designates the processing.
The Amount field is populated with the processing service amount specified for this document.
The VAT Rate field shows the rate applicable to the commission.
The VAT Amount field is populated with the tax amount calculated on commission.
The Total field is populated with the commission total due on this document (including VAT) .
Notice Generate Tax Invoice button and the corresponding fields at the bottom of the form. Provide the Invoice Received's data and click the button to generate the document.
The document registers VAT to be paid to the agent on commissions.
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On this tab, you can specify additional information on the processing. There are no required fields.
The "Subcontractor Report (create)" form. The Additional Information tab
You can enter the number and date of the incoming document on which this document is based, in the In. Doc. # and From fields, respectively.
In the Department field, you can specify a department related to the processing. The default value can set on the Personal Settings form. To open the departments list, click the Show all hyperlink in the drop-down list.
The Responsible field displays the employee responsible for this report. If you have selected the default employee for your work on the Personal Settings form, this default employee name will appear in the field; in any case, you can select an employee from the Employees list.