To access the Purchase Orders document list, select Purchasing > Purchasing Documents > Purchase Orders.

Purchase Order is available as a document type if the Order Management option is selected on the Administration > Settings >General Settings form.

The Purchase Order document registers your intention to purchase a specified quantity of goods at the specified prices from the supplier.

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• Shipping status (the first column with a shipping box icon as a column heading): The green-colored sector of a circle indicates what part of the order has been received.
• Payment status (the second column with an icon of a heap of coins as a column heading): The green-colored sector of a circle indicates what part of the order has been paid. If the circle is red, payment has not been received as planned according to the payment terms.
• Overall status (the third column with an icon of a lock as a column heading): A Completed order is marked with a green mark.

Notice that the right panel provides you with the following information on the purchase order selected in the list: customer company, its contact persons, the company credit status.

A Purchase Order can be based on a document of any of the following types: Quotation, Customer Order, or Production Order (Production).

A Purchase Order itself can be used as a basis for the following documents:

• Invoice Received: To register the purchase of goods and services resulting in a financial liability to the supplier.
• Goods Receipt Note: To register receiving of purchased items to a warehouse for which the Separate Financial and Warehouse Documents option is selected on the Settings: Purchasing and Warehouses form.
• Debit Note: To register the return of the goods received on the purchase order.
• Money Payment (Plan): To plan the payment for the this order.
• Cash Payment: To create a cash payment to the supplier.
• Bank Payment: To create a bank payment to the supplier.
• Cheque Issued: To create a cheque as a payment to the supplier.
• Purchase Order Adjustment: To make changes to the order if the goods were not received or were received partially.
• Purchasing Payment Terms Adjustment: To make changes to the payment terms that were used for the order.
• Subcontractor Report: If the order was intended for subcontractor processing, and the subcontractor completed it.

The toolbar buttons

To manually create a new document of the Purchase Order type, click the Create button on the toolbar.

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