Other Expenses are created manually when you need to register miscellaneous non-operating expenses, that is, the expenses which are not related to the entity's main business. Examples of other expenses include losses from disposals of fixed assets, writing off customer bad debts, recording miscellaneous paid penalties and fees applied to the entity.
Also, Other Expenses can be used to register specific operating expenses as adjusting transactions at the end of financial period and reverse them at the beginning of the next period.
To access the Other Expenses list, select Accounting (the left panel) > Service Tools > Other Expenses.
The Other Expenses list
The list of Other Expenses includes all the documents of this type available in the system. Documents are listed with their reference numbers, dates, amounts, and transaction types. If you don't see a specific document, rearrange the list by date, document number, or amount. Also, you can use the Search field to locate the document you need. You can change the list display settings to suit your particular needs; for details, refer to Working with the item list.
The toolbar buttons
To create a new Other Expenses document, click the Create button on the toolbar.
To edit the existing document, double-click the line with the document name. Alternatively, select the line with the document, right-click it, and select Edit or click More actions (in the upper right corner of the form) and then select Edit.
If you need to reverse the selected document, on the toolbar click Generate > Reversal of Other ExpeAnchor _GoBack _GoBack nsesExpenses.
If you need to copy the selected document or perform other operations, refer to List Toolbar.Anchor
The Main tab provides general information on the expenses: transaction type, date, number, and entity involved.
The required fields are: Entity and Transaction Type.
The "Other Expenses (create)" form. The Main tab
<Auto> in the Number field indicates that a number to this document is assigned automatically when you save the document. The From field is populated automatically by the current business date. You can select another date if necessary.
In the Entity field, specify an entity associated with the transaction. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings > General Settings. You can select your personal default entity to appear in documents; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first on the Accounting > Master Data > Entities form will be used as the system default value.
In the Transaction Type field, select the type of this transaction. As transaction types, the following options are available:
- Accrual: To add specific non-operating expenses.
- Reversal: To reverse some Other Expenses posted earlier.
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The document totals and other information
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- New (document was created, but not registered)
- Not Posted (document was recorded, but not posted)
- Posted (document was posted)
- Marked for Deletion (document was marked to be deleted)
The toolbar buttons
After filling out the tab, click the Save button to save your work. After filling out all the tabs, click Post to post the document without closing it or Post and close to save, post, and close the document. For descriptions of other buttons, see Document Toolbar.
Click the Generate button to generate a reversing document for the current document.