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In the Entity field, select an entity of your company which is responsible for the document. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings > General Settings. You can select your personal default entity to appear in documents; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first will be used as the system default value.
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You can link this order with a project from the Projects list if the Project Management functionality is turned on the Administration > Settings > General Settings. If the items in this document are being purchased for different projects, and you need to specify different projects for different items, you can move the Project field from the Main tab as a column to the table on the Inventory tab. For this, use the Setting button on the toolbar (for more information, see Document Toolbar).
In the Comment text box, you can enter some additional information.
Notice the hyperlink below the Basis field – USD=3.65AED* WM-Service Limited on the screenshot above (can be different in your document). The currency of the purchase order is determined according to the selected contract. To use other currency in the document, select another contract, or create a new one, if necessary. Click the hyperlink to change the price-related settings for the document. For details, see The Prices and Currency dialog box (Purchasing).
Use the Validate From and To fields if you want to restrict the interval during which this purchase order is valid.
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At the bottom of the form, the Total Due field shows the document total on the ordered goods and services and the VAT field shows the VAT total on the purchases..
Also, at the bottom of the form, you can view who created this document and the current status of the document; it can be one of the following:
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After filling out the tab, click the Save button to save your work. After filling out all the tabs, click Post to post the document without closing it or Post and close to post and close the document. For other button descriptions, see Document Toolbar.
Using the Generate button, you can generate documents of the following types for the purchase order:
- Invoice Received: To register the purchase of goods and services resulting in a financial liability to the supplier.
- Goods Receipt Note: To register receiving of purchased items to a warehouse for which the Separate Financial and Warehouse Documents option is selected on the Settings: Purchasing and Warehouses form.
- Debit Note: To register the return of the goods received on the purchase order.
- Money Payment (Plan): To plan the payment for the this order.
- Cash Payment: To create a cash payment to the supplier.
- Bank Payment: To create a bank payment to the supplier.
- Cheque Issued: To create a cheque as a payment to the supplier.
- Purchase Order Adjustment: To make changes to the order, if the goods were not received or were received partially.
- Subcontractor Report: If the order was intended for subcontractor processing, and the subcontractor completed it.
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