To access the Goods Receipt Notes document list, go to the Warehouse > Warehouse Documents > Goods Receipt Notes.

The Goods Receipt Note type of documents is available if the Separate Inventory and Financial Documents option is selected on the Administration > Settings > Purchasing and Warehouses form.

Documents of this type are used only for warehouses for which the Separate Inventory and Financial Documents option is selected in their master records on the Warehouses > Master Data > Warehouses form. In such warehouses, Goods Receipt Notes are created to register the goods received in the following cases:

• If the goods were delivered from suppliers to your organization's warehouses.
• If the goods were returned by customers.
• If the goods were transferred from another warehouse, or after production, or from subcontractor processing.
• If during the stocktaking process, some previously lost goods were found.

Documents of this type do not contain information about item costs or prices and applied discounts. 

The Goods Receipt Notes list

The list of Goods Receipt Notes includes all the Goods Receipt Notes available in the system. In the list, each note is shown with the document number and date and information about warehouse and cell within the warehouse to which the goods were received.

If you don't see a specific document, rearrange the list by date or document number. You can change the list display settings to suit your particular needs. To learn more about the list display settings, see Working with the item list.

You can create a Goods Receipt Note based on the following documents:

• Purchase Order: To register the goods that were ordered and received from the supplier.
• Invoice Received: To register the inventory items that were purchased from a supplier and received to the organization's warehouses.
• Inventory Receipt: To account for the inventory that was found during the stocktaking process.
• Inventory Transfer: To register the inventory items received to the warehouse as the result of a transfer from another warehouse.
• Production: To account for the goods received to warehouses from production.
• Credit Note: To register the goods returned by a customer.

A Goods Receipt Note can be used as a basis for the following documents:

• Invoice Received: To account for purchase of the items received to the warehouses.
• Employee Expense Report: To register the goods purchased by an employee and listed in Employee Expense Report.
• Inventory Receipt: To account for the inventory items that were not in books as it was revealed during the stocktaking process.
• Subcontractor Report: To account for the inventory items received from a subcontractor.
• Inventory Transfer: To register the transfer as the result of which the inventory items were received to the warehouse.
• Invoice Received: To account for purchase of inventory items received to the warehouses.
• Credit Note: To adjust the customer accounts for the goods returned by customer.

The toolbar buttons

To manually create a new document of the Goods Receipt Note type, click the Create button on the toolbar.

To create a document based on a selected goods receipt note, click the Generate button, and select the required document type. The data from the goods receipt note will be automatically copied to the new document.

To edit an existing document, double-click the line with the document in the Goods Receipt Notes list. You can also select the line, right-click it, and select Edit or click More actions > Edit on the toolbar.

If you need to print the selected document, send it by email, or perform other operations, refer to List Toolbar.

See also