On this tab, you can create a list of items that were returned to the supplier or whose quantities were corrected. If the debit note was generated based on the invoice received, you can edit the original list of items. If the debit note was not generated, you can create a list of items manually.
The "Debit Note (create)" form. The Inventory tab
If you need to manually add an item, click the Add button and select an item from the Items list.
In the Quantity column, you can specify the item quantity and in the Unit column, you can select an UOM for the item if the Multiple UOMs per Item option is selected on the Administration > Settings > Purchasing and Warehouses form.
The Characteristic column is available if the Enable Item Characteristics option is selected on the Administration > Settings > Purchasing and Warehouses form. In this column, you can specify additional properties of each item to be returned to the supplier or needing correction if the Use Characteristics option is selected for the item in its master record (see Items).
The Batch column available if the Enable Batches option is selected on the Administration > Settings > Purchasing and Warehouses form. In this column, you can specify the batch (lot) number for the items for which the Use Batches option is selected. Generally, you must specify batch numbers for items with expiration dates, items used in consignment, or to be temporarily stocked in contract warehouses. To learn more about the item settings, see Settings: Purchasing and Warehouses.
The Serial Numbers column is available if the Use Serial Numbers option is selected on the Administration > Settings > Purchasing and Warehouses form. For each serialized item (for which the Use Serial Numbers check box is selected on the Items form), click in the column to open the Serial numbers dialog box. In this dialog box, you must enter the serial numbers according to received quantity of the item.
The Price column is filled in automatically from the appropriate supplier price list if such price list is available (see Supplier Price Lists). Otherwise, enter the prices manually.
In the Transaction Content column, you can specify the contents of the transaction.
In the Comment column, you can enter some additional information about an item.
You can specify the Discount for the item if the Enable discounts and markups in purchasing documents option is selected.
In the GL Accounts column, you can view the default accounts to be updated by this transaction. If needed, you can replace them with other accounts.
The value in the Amount field is automatically calculated according to the specified price, item quantity, and discount.
The VAT amount is calculated in the currency of the document according to the amount and VAT-related settings (which are specified on the Main tab) as follows:
- If the Prices Include VAT option is selected: The VAT amount is extracted from the item amount (Amount), that is,
VAT_Amount = Amount*VAT_Rate/(100+VAT_Rate).
- If the Prices do not Include VAT option is selected: The VAT amount is calculated based on the item amount, that is,
VAT_Amount = Amount*VAT_Rate/100.
The Total amount is automatically calculated according to the VAT-related settings as follows:
- If the Prices Include VAT option is selected: Total = Amount.
- If the Prices do not Include VAT option is selected: Total = Amount + VAT_Amount.