Question:
Why it is not possible to enable Control balances when posting and undo posting of documents in FirstBIT Accounting configuration?
Answer:
Since FirstBIT Accounting is a product without implementation and training, balance control is set in it by default, but it is possible to disable balance control on our part, upon request from the Administrator of your contract from FirstBIT Hotline Service Agreement.
At the same time, we would like to warn you that we do not recommend removing this control, and inform you that the client bears all further responsibility for accounting control independently by yourself.
Please note that disabling Сontrol Balances Settings (Administration - Service Settings - Control Balances when posting and Undo posting of documents) may lead to following consequences
1. Lack of inventory control
the system does not block issuing items that are not actually in stock and negative inventory balances may occur
→ actual warehouse records become unreliable
2. Breakdown of accounts receivable/payable control
duplicate payments against the same invoice may be processed and outstanding balances are not correctly tracked
→ leads to overpayments and unresolved balances
3. Distortion of cost of sales
write-offs are not based on actual stock availability and weighted average valuation is disrupted
→ gross profit and COGS become incorrect
4. Lack of automated error validation
the system does not block incorrect postings and errors are identified only after they occur
→ increases the risk of accumulated accounting issues
5. Incorrect period closing
closing procedures are executed on inconsistent data and anual adjustments are required
→ financial reporting becomes unstable and non-repeatable
Thank you for being FirstBIT customer!