This instruction describes how to record cryptocurrency (e.g., USDT) transactions in FirstBit Software, ensuring that financial results are reflected in Finance Income / Finance Expenses, rather than in Revenue / Operating Income.
To record transactions in accordance with the company’s accounting policy, you must first create a dedicated GL account for cryptocurrency.
Go to: Accounting → Chart of Accounts → Create. Select the Parent group where the new account will be created, then fill in the account Code and Description. Choose the appropriate section in accordance with the company’s accounting policy, then save the account.
To create the account, follow the instructions at the link Adding an Account to COA.
Purchase of Cryptocurrency.
Create Bank Payment Document, go to Money module → Bank Payment, create document and select Transaction Type - Other. Select the Bank Account from which payment is made, enter the amount of cryptocurrency purchased on the Main tab.
On the Payment Details tab, specify the GL Account where cryptocurrency transactions will be recorded in accordance with your company’s accounting policy, specify counterparty and contract.
Save and Post the Document.
Sale of Cryptocurrency.
Create Bank Receipt Document, go to Money module → Bank Receipt, create document and choose Transaction Type - Other. Select Bank Account where proceeds will be received, enter amount received from the sale on the Main tab.
On the Payment Details tab, specify the GL Account, counterparty and contract.
Save and Post the Document.
Recording Profit / Loss.
Create Other Income / Other Expense Document:
Other Income → if there is a gain from the sale
Other Expense → if there is a loss
Go to Accounting module → Other Income / Other Expense.
Create a new document and select the Transaction Type – Accrual on the Main Tab.
If the sale of cryptocurrency results in a financial gain, specify the Finance Income account or the account that you use in accordance with your company’s accounting policy in the Other Income document.
If the sale of cryptocurrency results in a financial loss, specify the Finance Expenses account or the account used in accordance with your company’s accounting policy in the Other Expenses document.
Save and Post the document.
Please Note: The approach ensures crypto is treated as a financial asset, not as a product sale.
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