Case- Company is purchasing insurance services for the employees and also on behalf of employee, payment for the family members are done,
as per agreement, employees are obliged to return the amount paid for their insurance issuance of family members.
1, Create Invoice received document- It is necessary to record the overall insurance amount paid by the company to the supplier. Record it in separate lines.
For example (See the below screenshot), Line 1 is for the employees, no cost object is added and GL selected is Other Administrative expense.
In Line 2, it is payment done for family members, Gl used is Other staff settlement, it is recorded under BS Other assets (Other employees), so when return is
received by the company, receipt can be recorded with same GL (Shown in detail at the end)
See also 4.2.3.1. Invoices Received (Receipt From Supplier)
2. The company pays the total amount to the service provider. Generate Bank/cash/cheque payment as needed from the Invoice received document. The details should be filled automatically.
See also 6.2.2.1. Bank Payments (To Supplier)
3. Generate a report to confirm your actions.
See also 7.5.5. Statements of Accounts
4. The employee's debt to the company can be seen in any accounting report and need to be closed.
See also 7.7. Accounting: Reports
5. Use the document on the receipt of funds to the account (to the cashier) when the employee returns the funds to the company. The transaction type - Other.
In the tabular part, specify the account on which there is a debt of the employee i.e. the GL used in Invoice received 'Other Staff Settlements' and the employee himself who is responsible to pay.
Once posted, the entry should close the balance of Other staff settlements
See also 6.2.1.9. Bank Receipts (Other)
6. Generate a report to confirm your actions.
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