Basis Payroll calculation is mandatory.

Allocation of labor cost table.

• Labor cost and allocation results tables.
• Allocate by time cards (Check how time card date and project cost allocation dates are linked).
• Remaining budget amount columns in the allocation results.
• Recognized by the time card table. (used to reverse expenses accrued by time cards if it happened in the same period).

Allocation of labor cost means distributing an employee’s salary (or total payroll cost) across different projects and departments based on how their time was spent.

How to create

To access Project Costs Allocation, go to Project costing → Project Costing documents → Project costs Allocation

Main tab

This tab is used to enter the key details for labor cost allocation, including the date, document number, entity, and the payroll document that will act as the basis.

• Transaction Type - Select the relevant type, such as Labor Cost Allocation.
• Entity - Choose the entity responsible for the costs.
• Basis - Choose the Payroll Calculation document. This is a required field because it provides the actual labor costs. The system uses this payroll data to retrieve employee salary amounts for allocation.

After the basis is selected, the system examines employee timecards for the corresponding period to determine how time was allocated across projects and then distributes the salary costs accordingly.

Allocation of Labor Cost

This tab is available for documents with the Labor Cost Allocation transaction type. The tab contains two tables: Labor Costs and Allocation Results.

The Labor Costs table is automatically filled based on the payroll calculation document chosen on the Main tab. Each employee may appear in one or more rows, depending on the number of accrual types included in the payroll document. Users can remove unnecessary rows and adjust the amounts to be allocated in the upper table.

• Cost Item - The cost category being allocated (e.g., Labor)
• Employee - The name of the employee whose labor costs are being allocated.
• Accrual Type – Type of payroll cost (e.g., regular hours, overtime, vacation) for this row.
• Expense Item - The GL expense category to which this cost belongs (e.g., Labor Costs).
• Amount – Total cost for this employee/accrual type that will be allocated to projects or non-project work.
• Amount (National Currency) - The value of this cost line in the company’s base currency.

To distribute costs automatically according to employees’ time cards, click Allocate by Time Card. For employees on projects with Active or Proposed status, their labor costs will be allocated automatically to those projects, as shown in the Allocation Results table. Employees who are not part of any project team will have <Not related to projects> In the Project column of the lower table, it indicates that their costs are not allocated to any project.

The Allocation Results table shows how labor costs are assigned to projects or tasks. It calculates how much of an employee’s labor cost goes to each project based on allocation factors. If an employee isn’t part of any project team, their cost is shown as <Not related to projects>.

• Project / Task – The project or task that receives the allocated labor cost.
• Project WBS – The Work Breakdown Structure code for the project/task, used to identify project hierarchy.
• Factor – The portion of the total cost assigned to this project/task.
• Amount – The actual cost applied to the project/task, calculated using the factor.
• Remaining Budget Amount – Shows the remaining budget for the project/task after the allocation; optional for reference.
  1. Project – The main project name or identifier.
  2. Project Task – The specific task within the project to which the cost is allocated.

If the Show Allocation Results only for the Selected Employee checkbox is unchecked, the lower table displays all labor cost allocations (for all employees). If the checkbox is checked, the lower table shows allocation results only for the selected employee cost from the upper table.