The Payment Certificate Issued document records the certified value of work completed by the subcontractor based on the Payment Application Received. It represents the main certification document confirming the amount payable to the subcontractor for the current period.
This document mirrors the Payment Certificate Received process but is specific to Subcontractor Agreements (SA), certifying the value of work performed under each SA.
2. Purchasing → Subcontractors Management → Payment certificate Issued.
It captures the main details of the certification:
Company - The company for whom the payment certificate is created.
Contract - Defines billing and certification based on the selected contract type.
Apply Retention-Withholds a specified portion of the payment according to the contract’s retention rules.
Ret. VAT at Retention Invoice-Applies VAT to the retention amount when the retention invoice is issued.
Both options are automatically set based on the linked contract and are non-editable in the document.
Entity - The legal party issuing the payment certificate.
Basis - Indicates the origin of the certificate, whether generated from a Payment Application Received or created manually to record progress.
Project - Linked project used to auto-fill WBS, service lines, and cost tracking information in the payment certificate.
Progress / Advance
Defines the purpose of the certificate:
Progress-Used for certification of actual work completed by the subcontractor.
Advance-Used to acknowledge or certify advance payments as per the contract. Selecting this activates the Advance tab for managing prepayments instead of progress-based work.
Subcontractor Agreement Initial-Links the certificate to the original Subcontractor's Agreement document.
Comment - Field for entering any additional notes, remarks, or internal instructions related to this certification.
Displays the work items or services being certified for the current period.
Item / Content-Description of the work or service performed.
UOM-Unit of measure (e.g., m, pcs, hrs).
Price-Unit rate as defined in the SA.
Qty-Original contracted quantity.
Amount-Original contract value.
Previous Qty-Quantity certified in prior certificates.
Previous Amount-Amount certified in prior certificates.
Previous %-Percentage certified in prior certificates.
Current %-Percentage certified in the current certificate.
Cumulative %-Total percentage certified to date, including current and previous certificates.
Quantity – Quantity of work certified in this certificate
Amount (Excl. VAT) – Certified amount excluding VAT.
VAT % – Applicable VAT rate (e.g., 5%).
Retention Total (before retention) – Certified amount before applying retention.
Retention% – Retention percentage
Retention VAT – VAT portion attributable to the retained amount.
VAT Amount – VAT on the non-retained portion.
Total – Final amount payable, including VAT, after retention.
Description – Detailed label or scope of work.
Project WBS – Work Breakdown Structure reference.
Requisition – Reference to the requisition document.
Comment – notes for clarification or remarks.
The Summary Tab provides a consolidated view of key quantities and financial metrics throughout the subcontractor payment process, allowing quick comparison across different stages:
Agreement – Original contract quantity and value agreed with the subcontractor.
Payment Application – Quantity and value claimed by the subcontractor in submitted applications.
Payment Certificate – Quantity and value approved or certified by the main contractor.
Invoiced – Quantity and value formally invoiced for payment.
Each section displays:
Qty – units of work.
Amount – Monetary value in AED.
Used to record amounts deducted from the total payable value of a subcontractor’s payment certificate. Each line reflects a specific deduction applied according to contract terms, retention rules, or penalties.
Item – The deducted service, work item, or reason for deduction.
Qty & Price – Quantity and unit rate applicable for the deduction (if relevant).
VAT – Tax status for the deduction, indicating whether VAT applies or not.
Amount – Total deduction value before VAT.
GL Account – Ledger account where the deduction is posted.
Project WBS – Work Breakdown Structure reference for cost allocation.
Department – Department responsible for or related to the deduction.
Shows recovery of advance payments already made to the subcontractor:
Advance Reference – Reference to the advance payment document.
Recovered Amount – Portion of advance deducted in this certificate.
Balance – Remaining unrecovered advance.
Includes optional and reference fields for internal notes or cross-references:
Remarks – Any remarks or justifications for certification.
Prepared By / Checked By / Approved By – Responsible personnel details.
Attachments – Supporting files or evidence linked to the certification.
Standard print layouts include:
Subcontractor Payment Certificate – Summarizes certified work, deductions, and payable amount.
Custom Forms – May include company logo, signature fields, and approval details.