Problem: An erroneous write-off of the item was made. How to correctly display the adjustment of this operation (reflect the reversal of the erroneous write-off)?

Solution: Do following steps in the FirstBit system:

Step 1: Identify the Document Used for the Write-Off

The inventory may have been written off using “Inventory Write-Off” document (Warehouse - Stocktaking documents - Inventory Write Offs).

Example:

It might be checked with Stock Balance by Warehouse report (Warehouse - Reports -  Stock Balance by Warehouse) with filtering by Warehouse, Entity, Item (Batch and Characteristics if needed):

Step 2: Correcting the Error

 Option 1: If the Write-Off was created/ posted in the current period (not in previous/ closed periods):

1. Cancel the document posting — open the document and click More Actions - Cancel Posting.

        2. Review and correct the data if necessary, and either:

• • Edit the document, or Delete the document (More Actions - Toggle deletion mark) if it was created by mistake.

 Option 2: If the Write-Off Has Been Posted in closed period or Requires Reversal

Create a reversal document:

1. Go to Warehouse - Stocktaking documents - Inventory Receipts.

2. Click Create to add new one Inventory Receipt document.

3. Fill in the following:

   • Entity

   • Warehouse (to which the item should be returned)

   • Department

   • Item and quantity (exactly as written off)

   • Accounting account, if required

   • Indicate the reason for return, e.g., “Correction of erroneous write-off”

In the Receipt Reason field, reference the original write-off document (for traceability).

 Step 3: Verify Postings and Register Movements

1. After posting the inventory receipt:

   • Click “Document Movements” to ensure the item is returned to the warehouse.

2. Check the inventory balance:

   • Go to “Reports” → “Inventory Balances and Turnover”.

   • Verify that the item is available in stock.

Step 4: Document Justification (for Audit/Internal Control)

1. Prepare an internal memo or correction act, if required by your accounting policy.

2. Attach:

   • A reference or copy of the erroneous write-off document

   • The newly created inventory receipt document

💡 Important Notes

• If integration with 1C:Accounting is enabled, make sure the corresponding entries are correctly reflected in regulatory accounting.

• You may need to adjust IFRS data if such reporting is enabled in the system.

• If the item was part of procurement requests, budgeting, or contractual obligations — ensure appropriate corrections are made there as well.