To access the Employee Expense Reports document list, go to Money> Cash Documents > Employee Expense Reports.

Generally, an Employee Expense Report is used to register the business expenses of the employees for which advance was issued and spent or register the expenses which will be reimbursed by the company and deducted from the employee's earnings if the Enable Payroll Deductions option is selected on the Administration > Settings > HR and Payroll form.

The Employee Expense Reports list

The list of Employee Expense Reports includes all the reports available in the system. If you don't see a specific document, rearrange the list by date or document number or use the Search field to locate the document by amount or employee. You can change the list display settings to suit your particular needs. To learn more about the list display settings, see Working with the item list.

Employee Expense Reports can be based on documents of the following types:

• Bank Payment: If the advance payment to the employee has been transferred to the employee's bank account.
• Cash Payment: If the advance payment to the employee has been done in cash.
• Cheque Issued: If the advance payment to the employee has been issued as a cheque. This option is available only if the Cheque Accounting option is selected on the Administration > Settings > Setting: Money form.
• Goods Receipt Note: If the employee has delivered the purchased goods to the company warehouses.

Employee Expense Reports can be used as basis for documents of the following types (some of the document types are available if the appropriate features are turned on):

• Additional Expenses: To register the business expenses of the employee as additional expenses.
• Cash Payment: To register a cash payment done to reimburse the business expenses of the employee in excess of initial advance amount or all expenses if there was no advance.
• Bank Payment: To register a bank payment done to reimburse the business expenses of the employee in excess of initial advance amount or all expenses if there was no advance.
• Cheque Issued: To register a payment done by issuing a cheque to reimburse the business expenses of the employee in excess of initial advance amount or all expenses if there was no advance.
• Money Payment (Plan): To create a payment to be done later.

The toolbar buttons

To manually create a new document of the Employee Expense Report type, click the Create button on the toolbar.

To edit an existing document, double-click the line with the document in the Employee Expense Reports list. You can also select the line, right-click it, and select Edit or click More actions > Edit on the toolbar.

To create a document based on an expense report, select the report in the list, click the Generate button, and select the required document type: Additional Expenses, Bank Payment, Cash Payment, or Cheque Issued. The data from the expense report will be automatically copied to a new document.

If you need to print the selected document, send it by email, or attach scans of related documents, refer to List Toolbar.

See also