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    • Services
    • Summary tab
    • Deduction
    • Advance offset
    • Additional information
    • Print formskeep in mind in this doc we do not use the hierarchy of the table it is flat for all subcontractor documents. rest is more or less the same.

The Payment Certificate Issued document records the certified value of work completed by the subcontractor based on the Payment Application Received. It represents the main certification document confirming the amount payable to the subcontractor for the current period.

This document mirrors the Payment Certificate Received process but is specific to Subcontractor Agreements (SA), certifying the value of work performed under each SA.

How to Create

  1. Project Costing→ Subcontractors Management → Payment certificate issued.

      2. Purchasing → Subcontractors Management → Payment certificate Issued.

Main

It captures the main details of the certification:

Company - The company for whom the payment certificate is created.

Contract - Defines billing and certification based on the selected contract type.

  • Apply Retention – Withholds a specified portion of the payment according to the contract’s retention rules.

  • Ret. VAT at Retention Invoice – Applies VAT to the retention amount when the retention invoice is issued.
    Both options are automatically set based on the linked contract and are non-editable in the document.

Entity - The legal party issuing the payment certificate.

Basis - Indicates the origin of the certificate, whether generated from a Payment Application Received or created manually to record progress.

Project - Linked project used to auto-fill WBS, service lines, and cost tracking information in the payment certificate.

Progress / Advance
Defines the purpose of the certificate:

  • Progress – Used for certification of actual work completed by the subcontractor.

  • Advance – Used to acknowledge or certify advance payments as per the contract. Selecting this activates the Advance tab for managing prepayments instead of progress-based work.

Subcontractor Agreement Initial – Links the certificate to the original Subcontractor's Agreement document.

Comment - Field for entering any additional notes, remarks, or internal instructions related to this certification.

Service Tab

Services

Displays the work items or services being certified for the current period. Each line represents a scope element from the Subcontractor Agreement (SA) and shows actual certified quantities and amounts.

  • Subcontractor WBS – Project WBS used for cost tracking and allocation.

  • Item / Content – Description of the work or service performed.

  • UOM – Unit of measure (e.g., m, pcs, hrs).

  • Price – Unit rate as defined in the SA.

  • Agreement

    1. Qty – Original contracted quantity.

    2. Amount – Original contract value.

  • Payment Application


  1. Qty – Quantity claimed by subcontractor in the payment application.
  2. Amount – Claimed amount.
  3. % – Percentage of the agreement claimed.
  • Payment Certificate

    1. Previous Qty – Quantity certified in prior certificates.

    2. Previous Amount – Amount certified in prior certificates.

    3. Previous % – Percentage certified in prior certificates.

    4. Current % – Percentage certified in the current certificate.

    5. Cumulative % – Total percentage certified to date, including current and previous certificates.



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