Problem: An erroneous write-off of the item was made. How to correctly display the adjustment of this operation (reflect the reversal of write-off done by mistake)?
Solution: Do following steps in the FirstBit system:
Step 1: Identify the Document Used for the Write-Off
The inventory may have been written off using “Inventory Write-Off” document (Warehouse - Stocktaking documents - Inventory Write Offs).
Example:
It might be checked with Stock Balance by Warehouse report (Warehouse - Reports - Stock Balance by Warehouse) with filtering by Warehouse, Entity, Item (Batch and Characteristics if needed):
Step 2: Correcting the Error
Option 1: If the Write-Off was created/ posted in the current period (not in previous/ closed periods):
Cancel the document posting — open the document and click More Actions - Cancel Posting.
2. Review and correct the data if necessary, and either:
Edit the document, or Delete the document (More Actions - Toggle deletion mark) if it was created by mistake.
Option 2: If the Write-Off Has Been Posted in closed period or Requires Reversal
Create a reversal document:
Go to Warehouse - Stocktaking documents - Inventory Receipts.
Click Create to add new one Inventory Receipt document.
Fill in the following:
Entity
Warehouse (to which the item should be returned)
- Department
Item and quantity (exactly as written off)
Accounting account, if required
Indicate the reason for return, e.g., “Correction of erroneous write-off”
In the Receipt Reason field, reference the original write-off document (for traceability).
Step 3: Verify Postings and Register Movements
After posting the inventory receipt:
Click Document Movements option
to ensure the item is returned to the warehouse:
Check the inventory balance:
Go to Warehouse - Reports - Stock Balance by Warehouse with filtering by Warehouse, Entity, Item (Batch and Characteristics if needed): .
Verify that the item is available in stock.
Thank you for being FirstBIT customer!
#InventoryReversal #WrongWriteOff