As before
- main tab attributes. explain about contract settings.
- Can be used for issuing Advance invoice.
- Table: how to fill, columns description.
- Advance offset button and form. for planned advance offset.
- Summary linked table .
The Payment Certificate Received document is used to record and confirm the certified value of work completed on a project, as assessed and issued by the client or consultant.
It serves as an official acknowledgment of:
Work progress approved by the client
Amounts certified for invoicing
Retention, VAT, and deductions as per contract
Once recorded, it can be used to generate a Progressive Invoice, Offset prepayments, and Track certified progress, comparing it with the applied progress.
Project Costing→ Project Progress→ Payment Certificates Received.
Alternatively, it can be generated using the "Generate" option in the Payment Application Issued document.
How to create
Click Create, then select the Project. The certificate details will be automatically filled based on the chosen project.
In the main tab,
Project: The project connected to this certificate. It helps the system automatically fill details like the WBS, cost tracking, and the Services tab.
Company: The legal entity issuing or receiving the certificate.
Contract: Links the document to a contract. Enables contract-specific settings like retention, billing terms, and linked documents (e.g., Payment Applications, Invoices).
Retention: The portion of money held back, either as a percentage or fixed amount. It’s automatically calculated from the certified amount.
Entity: The customer or vendor. Pulls default settings like currency, VAT, and payment terms.
Basis: Shows if the certificate is created from a Payment Application or entered separately as progress.
Comment: A field for any notes, comments, or special instructions.
Project structure
The table under the Structure tab is auto-filled based on project progress or can be manually edited.
Select Item/Content: Choose the appropriate service or work item related to the project.
Enter BOQ Estimated Amount: This is pre-filled from the contract or BOQ but can be edited.
Set Progress % or Quantity: Represents the amount of work completed. Can be negative for corrections or reversals.
Adjust Unit, Price, Discounts: Define the unit of measurement, rate per unit, and any applicable discounts.
Review Calculated Fields: The system computes amount, VAT, retention, and totals based on entered data.
Assign WBS, Task, and Project: This ensures that revenue and cost allocation is accurate in downstream reports.
Summary Tab
The Summary Tab provides a consolidated, read-only view of certification vs application. It’s not editable but is critical for validation. Here’s what it shows:
Project Details: Displays the associated project, WBS, and task from the related service lines.
Item and UOM Info: Shows the service item, content/description, and unit of measure.
BOQ Values: Displays the baseline BOQ estimated amount and quantity for reference.
Progress Snapshot: Compares progress in percentage and quantity across different periods.
Application vs Certified: Highlights how much has been applied (from PA) vs how much has been certified (in this document).
Cumulative Recalculation: Automatically adjusts certified values if the linked Payment Application changes.
Purpose: Allows users to see the cumulative and current period metrics in one place, enabling audit, control, and reconciliation across documents.