Service tool Transactions (General Ledger)
Document's form:
Main tab:
General Ledger tab (with Add command it is possible to record transactions):
Before starting manual adjustments, remember:
The use of manual adjustment is recommended only in extreme cases when it is not possible to reflect a business transaction automatically using a configuration document (for example, the required document is not available). In this case, a manually entered operation is used. Manual adjustment disables the automatic generation of postings and movements according to document registers. The program records transactions and movement across registers in the form in which they were entered and saved by the user. In the future, any change to the document (or re-posting) does not affect the reflection of the document in accounting.
The correctness of accounting in the program may depend on manual editing of entries in a posted document. Such operations require special attention and responsibility for the changes made. Before making adjustments, it is necessary to analyze the situation, think about which documents will automatically generate the necessary transactions and movements of accounting registers.
The main way to reflect business transactions in the program is to enter configuration documents corresponding to the primary accounting documents. In some cases, for individual business transactions, it is necessary to change the postings and/or movements in registers generated when posting a document. Data about entered transactions is stored not only in accounting accounts, but also in special registers that the program needs for correct operation. Data duplication is necessary for reporting. For example, if an accountant decided to record a business transaction manually. The result was a “beautiful” balance sheet, visually everything was in its place.
What could go wrong? Submitting reports. When the accountant generates reports, he will be able to see the results of such operations entered manually. Data entered manually will change, but the information in the registers will remain the same. One of the options for negative development: the turnover data in the accounting accounts will differ from the data in the regulated reporting, which is submitted to the regulatory authorities (reporting in the program is generated on the basis of database registers, postings practically do not play a role in generating reporting).
That is why there is a list of business transactions that are not recommended to be completed using manual operations:
operations on inventory accounts (inventory);
transactions on accounts for settlements with counterparties;
transactions on VAT accounts and etc.
For these operations, there are standard configuration documents that will form the correct movement of accounting registers. While manual operations are static – they are recorded in the form in which they were recorded. As we have entered the data, they will be reflected in accounting; the program will not make changes to them when re-posting Transactions tools (it does not matter - group or automatic). Any changes to the document made after manual adjustment of transactions do not affect the reflection of the document in regulated accounting. In the future, this will require manual control over the updating of transactions in documents.
According to implementation of this document in ERP System :
Transactions (General Ledger) document can't be posted (so this eliminates the possibility of writing data to information registers and accumulation registers which are used for collecting data for internal reports in the system), oly saved. After saving data in Transactions document - this data will be written in General Ledger Accounting register only.