Here is the FirstBIT Accounting system.
It is designed to automate the accounting process, including the generation of reports that meet the standards of IFRS. As well as for the automation of tax accounting and preparation of taxation reports according to the Federal Decree-Law No. (8) of 2017.
In this guide, we'll consider the main system features.
Let's start with covering the general principles of the system interface organization.
When you open the system, first you see the home page.
Home page is customizable, it can contain the most relevant information you need. E.g. the information about payables and receivables of your entity. You can always go back to the home page by clicking the "Home page" in the upper left of the window.
The main system menu which contains the list of accounting sections is located to the left.
Each section in the system corresponds to the particular accounting type (Sales, Purchasing, Warehouse), or the similar functions groups (Accounting, Administration, Analysis). If you select any section from the main operating area, its menu opens. Let's view the section content.
In each menu, you can see the following sections:
- Catalogs;
- Documents;
- Reports.
Catalogs are the lists of the same type accounting items. For example, we use companies (to show whom the inventory and services is sold to) and items (to specify the inventory and services sold) catalogs for sales accounting. Each item of the catalog contains the same data set. E.g. for each company we can specify a name, address and main contract. Usually, all catalogs are filled in at the accounting start in the system. Then you can add some information, if necessary.
Documents are the lists of registered events from the entity's activity. For example, at sale such events occur: a customer order is generated, sale is conducted, additional expenses on sale are registered. Events are registered in the system as they rise. The subject matter of accounting process in the system is to enter information about what is happening.
Reports show the data entered in the system in convenient for viewing and analysis way. For example, you can use the "Sales by Companies" report to analyse the sales data (allows you to analyze items and quantity of inventory purchased by customers), or "Gross Profit" report (allows you to analyze the marginal profit per each item sold).