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- Company - The company issuing the Invoice received
- Contract - The contract under which this invoice was received is being processed
- Unbilled Purchases - This means costs were recorded before invoicing, and this option is used to match invoices received to goods or services already received but not yet billed. For resources Unbilled purchase values can be accrued by Time cards and offset by Invoice received with hired resource mark.
- Apply Retention - Option to hold back a portion of the payment as retention
- Transaction Type - Defines the type of transaction, such as Receipt from vendor
- Entity - The entity that is responsible for the document.
- Order - The purchase order linked to this document.
- Requisition - The original request that led to the purchase order
- Basis - A reference used to pull related data.
- Warehouse - The location where goods are received, or services are assigned
- Project - The project to which the invoice cost will be allocated
- Comment - A field to add any notes or additional information
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- Item - The service type, resource, or expense item received from the Purchase Order.
- Content - Description of the service or resource being invoiced.
- Quantity - Number of billed units, such as hours, days, or months.
- UOM - Unit of Measure used for invoicing, such as Hour, Day, Shift, or Month.
- Price - Agreed rate per unit.
- Quantity (def. UOM) - Quantity converted into the standard company item default unit of measure.
- Price (def. UOM) - Rate converted into the standard unit item default unit for accounting calculations.
- Discount, % - Discount percentage applied to the invoice line.
- Discount - Total discount amount deducted from the invoice line.
- Amount - Total invoiced amount before VAT, after applying quantity, rate, and discounts.
- VAT, % - VAT percentage applied to the invoice line.
- VAT Amount - VAT amount calculated for the invoice line.
- Total - Final payable amount including VAT.
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- Customer Order - Related customer order linked to the item line. (not required)
- Project Task - Specific project task associated with the line.
- Project WBS - WBS code assigned to the line item.
- Department - Department responsible for the expense.
- Expense Item - Categorizing the expenses into types of expenses.
- Business Activity - Type of business activity the cost relates to (e.g., Main Activity, Support Activity).
- Cost Object - Asset, project receiving the cost.
- Resource - Fixed asset or employee resource linked to the transaction. Will be used as Cost center for posting of Invoice received with hired resource mark.
- GL Accounts - General Ledger accounts used for financial posting.
- Comment - Additional notes or explanations related to the invoice line.
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