Service tool Transactions (General Ledger) is located in the Accounting section (Accounting - Service Tools - Transactions (general Ledger):
...
Main tab:
General Ledger tab (with the Add command it is possible to record transactions):
Using this document allows for the creation of accounting and tax entries.
Caution: Before starting proceeding with manual adjustments, rememberkeep in mind:
The use of manual adjustment is recommended only in extreme cases when it is not possible to reflect a business transaction automatically using a configuration document(for example, the required document is not available).In this caseManual adjustments should only be made in exceptional circumstances where automatic reflection of a business transaction via a configuration document is not possible (e.g., the necessary document is unavailable). In such cases, a manually entered operation is should be used.
Manual adjustment with Note that manual adjustments using the Transactions (General Ledger) document does do not make record any records entries into system registers (Information registers, Accumulation registers). Warning: The correctness of accounting in the program may depend on manual editing of .
This is how the document is implemented in the ERP system:
The Transactions (General Ledger) document cannot be posted, which means it cannot write data to information registers and accumulation registers that are used for generating internal reports in the system. It can only be saved. Once the data is saved in the Transactions document, it will be recorded in the General Ledger Accounting register only.
To review records in the General Ledger Accounting register in a custom mode, the user should use the Dr/Cr command:
The accuracy of accounting within the program may rely on manually editing entries in a posted document. Such operations edits require special careful attention and responsibility for the changes made. Before making adjustments, it is necessary 's essential to analyze the situation , think about and consider which documents will automatically generate the necessary required transactions and movements of in the accounting registers.
The main way to reflect Typically, business transactions are reflected in the program is to enter through configuration documents corresponding to the that align with primary accounting documents. In some cases, for individual business transactionsinstances, it is may be necessary to change the adjust postings and /or movements in the registers generated created when posting a document .Data about entered is posted. The data for these transactions is stored not only in accounting accounts , but also in special registers that the program needs for correct operation.Data duplication is necessary for reportingessential for the program’s functionality and reporting requirements.
For exampleinstance, if an accountant decided opts to manually record a business transaction manually.The result was a “beautiful” , the balance sheet , visually everything was in its place.What could go wrong? Submitting reports. When the accountant generates reports, he will be able to see the results of such operations entered manually. Data entered manually will change, but the information in the registers will remain the same. One of the options for negative development: the turnover data in the accounting accounts will differ from the data in the regulated reporting, which is submitted to the regulatory authorities (reporting in the program is generated on the basis of database registers, postings practically do not play a role in generating reporting).
That is why there is a list of business transactions that are not recommended to be completed using manual operations:
...
transactions on VAT accounts and etc.
...
According to implementation of this document in ERP System :
Transactions (General Ledger) document can't be posted (so this eliminates the possibility of writing data to information registers and accumulation registers which are used for collecting data for internal reports in the system), oly saved. After saving data in Transactions document - this data will be written in General Ledger Accounting register only.
might appear correct, but issues could arise when generating reports. Manually entered data may not update the registers, leading to discrepancies between the turnover data in accounting accounts and the data in regulated reports submitted to authorities. Reports are generated based on database registers, not postings, so manual entries might not be accurately reflected.
Standard configuration documents typically handle most common transactions, ensuring proper movement in accounting registers.
To effect the reports and register, users should use the Register Correction service tool when such general ledger transactions are created in the base.
Thanks for being a Firstbit Customer!