...
2. Purchasing → Subcontractors Management → Payment certificate Issued.
Main
It captures the main details of the certification:
- Company - The company for whom the payment certificate is created.
- Contract - Defines billing and certification based on the selected contract type.
Apply Retention - Withholds a specified portion of the payment according to the contract’s retention rules.
Ret. VAT at Retention Invoice - Applies VAT to the retention amount when the retention invoice is issued.
Both options are automatically set based on the linked contract and are non-editable in the document.
- Subcontractor Agreement Initial-Links the certificate to the original Subcontractor's Agreement document.
- Entity - The legal party issuing the payment certificate.
- Basis - Indicates the origin of the certificate, whether generated from a Payment Application Received or created manually to record progress.
- Project - Linked project used to auto-fill WBS, service lines, and cost tracking information in the payment certificate.
- Comment - Field for entering any additional notes, remarks, or internal instructions related to this certification.
Service Tab
Displays the work items or services being certified for the current period.
...
VAT Amount - VAT on the non-retained portion.
Total - Final amount payable, including VAT, after retention.
- Project Task - Specific task linked to the item.
Project WBS - Work Breakdown Structure reference.
Requisition - Reference to the requisition document.
Comment - notes for clarification or remarks.
Summary Tab
The Summary Tab provides a consolidated view of key quantities and financial metrics throughout the subcontractor payment process, allowing quick comparison across different stages:
...
Qty - units of work.
Amount - value of the work.
Deduction Tab
Used to record amounts that need to be deducted from a subcontractor’s payment certificate.
Item - The deducted service, work item, or reason for deduction.
- Content - Details or description of the deduction.
Quantity - Quantity being deducted.
UOM (Unit of Measure) - Measurement unit for the quantity.
Price - Unit rate of the item.
VAT% - Applicable VAT rate
- VAT Amount - VAT calculated on the deduction.
Note: VAT rate and amount shown % and VAT Amount in this tab are for calculation purposes only and will not be posted as Input VAT or treated as recoverable VAT. Proper VAT accounting requires recording an Invoice Received for the deductionoutput VAT in the future Invoice Received. Proper VAT posting can be done by issuing the Invoice document for subcontractor's deduction-related transactions.
Amount - Total deduction value before VAT.
Total Amount - Total deduction amount including VAT (Net + VAT).
- Subcontractor WBS - Optional code to identify work as defined by the subcontractor
GL Account - Ledger account where the deduction is posted.
Department - Department responsible for or related to the deduction.
Business Activity-Type of business activity associated with the deduction
Income Item-Income category or account linked to the deduction
Comment-Free-text field for notes or explanations about the deduction
...
The offset can be entered manually or carried forward from the Payment Application received. It doesn’t perform the actual financial offset but helps prefill the offset value in the progressive invoice, avoiding the need for re-selection.
Additional Information
Includes optional and reference fields for internal notes or cross-references:
...