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Phased revenue recognition
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Phased revenue recognition, in line with IFRS 15, is widely applied in contracting for long-term projects such as construction works that extend over several months. Under this method, revenue and costs are recognized progressively, based on the stage of contract completion, rather than solely at the time of invoicing. Any revenue recognized before invoicing is recorded as a contract asset and not as receivables until the related contractual obligations are satisfied and an invoice is issued. This ensures that project revenues are aligned with the actual progress of work performed.
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In addition to the main settings, phased revenue recognition must also be activated within the contract itself. To do this, open the specific contract, go to the Terms tab, and enable the Phased Revenue Recognition option.
Contract→ Project Terms tab→ Use Phased revenue recognition.
Additionally, if the contract involves a foreign currency, you can use the exchange rate defined on the first revenue recognition date to account for exchange rate fluctuations.
If enabled, the exchange rate set on the date of the first revenue recognition will apply to all subsequent phased revenue recognition documents, with gains or losses calculated only when the invoice is issued.
If disabled, gain/loss calculations will occur during month-end closing using the exchange rates applicable on each document's date.
How to create
Project costing→ Project costing documents→ Phased Revenue Recognitions
Alternatively, Accounting → Service tools → Phased revenue recognitions→ Revenue Recognitions→ Create
Main tab
The Main Tab contains key information related to Phased Revenue Recognition.
When creating a Phased Revenue Recognition document, the The following fields are available. All details are filled automatically once a Project is selected:
Company- The company from project for whom which the recognition is being created.
Entity -The entity issuing the recognition.
Contract- Customer Company contract linked to revenue recognition.
Project- Project for which phased revenue recognition is applied.
Customer Order- Link the customer order.
- Entity -The entity recognizing the revenue.
Planned Expenses Source- Basis for expected costs used in calculations.
Basis- Source document from which the recognition is created (e.g., project estimate, customer order).
Comment- Field for additional notes.
Project Structure
This tab is used to control Project Structure displays all project tasks, their estimates, expenses, and the approach for provides a framework for allocating costs and recognizing revenue for each project component.
Refill- Reloads all tasks, estimates, and expenses linked to the selected project.
Code- Task reference number.
Project Task- Description of the task or activity.
Estimate-Planned Planned values from project estimates:
Price-Planned Planned unit price.
Amount- Planned total amount.
Already Recognized- Values already recognized in past periods
Qty- Quantity already recognized.
Amount- Value recognized.
%- Percentage of task completed/recognized.
Current Recognition- Values recognized in the current perioddocument:
Qty- Quantity to be recognized now.
Amount- Value recognized for in this perioddocument.
Current %- Percentage recognized in the current perioddocument.
Cumulative %- Total percentage recognized up to now.
- Expenses- Planned, actual, and overhead expenses:
Amount (Planned)- Estimated (Budgeted) cost of the task. Filled based on the Planned Expenses Source.
Amount (Actual)- Actual expenses recorded.
Amount (Overheads)- Overhead allocation, the Unallocated expenses are highlighted in yellow.
Invoiced Before- Values already invoiced to the customer.
Progress- Physical or financial progress Progress of the task.
Business Activity- Activity type (e.g., Main Activity).
Income Item- Revenue classification (e.g., Sales Revenue).
GL Accounts- Accounts used for posting recognized revenue.
Transaction Content- Used to add any Additional reference required.
Additional Information Tab
This tab contains the following fields:
Department- The department responsible for the project or recognition process.
Responsible- The employee or person accountable for preparing and managing the recognition.
Use Exchange Rates Defined on the First Revenue Recognition Date- An option to fix and apply the same exchange rates from the first recognition date for consistency across subsequent recognitions.
Allocate Overheads
This function is used to distribute expenses that have not yet been assigned. Allocation methods include:
- By Planned Expenses
- By Actual Expenses
- Reset Allocation
- By Planned Expenses – - Distributes overheads in proportion to the planned (estimated) expenses of each task.
For example, if the unallocated overhead is 480 and all tasks have equal planned amounts, the overhead will be divided equally among them since their proportional share is the same.
By Actual Expenses – - Overheads are distributed according to the actual costs of each task. Tasks with no expenses recorded do not receive any allocation.
Overhead = (Task Actual Expense ÷ of that Project task÷ Total Actual Expenses of all tasks) × Total Undistributed Overhead
CONSTRUCTION WORK- 10,000 ÷ 10,690 × 480 = 448449.9902
PIPE SIZE 6"- 690 ÷ 10,690 × 480 = 3130.01
All other tasks get 0 because they have no actual expenses.
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- Reset Allocation- Cancels previous allocations and returns expenses to an unallocated state.
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Defines how revenue for the current period should be recognized. Options include:
- By Invoiced-
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- Revenue is recognized based on a percentage of the invoice value, with the pending balance calculated accordingly, so that the revenue percentage for each line aligns with the invoiced percentage.
- By Progress-
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- Revenue is recognized according to the percentage of work completed, as reflected in progress reports. The pending revenue is calculated to ensure that the recognized revenue corresponds to the reported progress for each line.
- By Expenses-
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- Revenue is recognized in proportion to the actual expenses incurred during the period. The pending revenue is determined by comparing incurred costs to the total estimated costs, aligning the recognition with the expense percentage.
Not Advanced Project Planning
If the project is not enabled for marked as Advanced Project Planning in the production settings, the system will use switches to the old standard Phased Revenue Recognition mode. In this mode, where the project structure is not available, and revenue is recognized only by expenses.
can be recognized using one of the following methods:
a) By Invoice- Revenue is recognized according to the invoiced amounts issued for the project.
b) By Progress- Revenue is recognized in line with the progress achieved, as reported for the project.
Additionally, document table can be filled By Already Recognized Revenue and Cost- this button is filling already recognized in previous periods.
Additional Information Tab
This tab contains the following fields:
Department- The department responsible for the recognition process.
Responsible- The employee or person accountable for preparing and managing the recognition.
Use Exchange Rates Defined on the First Revenue Recognition Date- An option to fix and apply the same exchange rates from the first recognition date for consistency across subsequent recognitions.