Problem: An erroneous write-off of the item was made. How to correctly display the adjustment of this operation (reflect the reversal of
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write-off done by mistake)?
Solution: Do following steps in the FirstBit system:
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The inventory may have been written off using “Inventory Write-Off” document (Warehouse - Stocktaking documents - Inventory Write Offs).
Example:
It Writing off might be checked with Stock Balance by Warehouse report (Warehouse - Reports - Stock Balance by Warehouse) with filtering by Warehouse, Entity, Item (Batch and Characteristics if needed):
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2. Review and correct the data if necessary, and either:
Edit the document - in case if document was posted by mistake partly, or Delete the document (More Actions - Toggle deletion mark) if it was created by mistake.
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Option 2: If the Write-Off Has Been Posted in closed period or Requires Reversal
Create a reversal document:
Go to Warehouse - Stocktaking documents - Inventory Receipts.
Click Create to add new one Inventory Receipt document.
Fill in the following:
Entity
Warehouse (to which the item should be returned)
- Department
Item and quantity (exactly as written off)
Accounting account, if required
Indicate the reason for return, e.g., “Correction of erroneous write-off”
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In the Receipt Reason field, reference the original write-off document (for traceability).:
Step 3: Verify Postings and Register Movements
After posting the inventory receipt:
Click “Document Movements” Document Movements option
to ensure the item is returned to the warehouse.:
Check the inventory balance:
Go to
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Warehouse - Reports - Stock Balance by Warehouse with filtering by Warehouse, Entity, Item (Batch and Characteristics if needed): .
Verify that the item is available in stock.
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Step 4: Document Justification (for Audit/Internal Control)
Prepare an internal memo or correction act, if required by your accounting policy.
Attach:
A reference or copy of the erroneous write-off document
The newly created inventory receipt document
💡 Important Notes
If integration with 1C:Accounting is enabled, make sure the corresponding entries are correctly reflected in regulatory accounting.
You may need to adjust IFRS data if such reporting is enabled in the system.
If the item was part of procurement requests, budgeting, or contractual obligations — ensure appropriate corrections are made there as well.
Thank you for being FirstBIT customer!
#InventoryReversal #WrongWriteOff