Problem: How to
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reallocate an advance payment from one supplier to another?
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Solution:
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To transfer prepayment from one supplier to another, couple of transaction has to be created as there is no shortcut to do the needful.
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Generate a Mutual Settlement document for supplier debd assignment as shown.
As a Payment document to record the prepayment made to the supplier is already created, then follow the steps below to transfer the balance.
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Company A is the supplier who received the prepayment, and Company B is the new supplier to whom the prepayment needs to be transferred. |
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The Bank Payment |
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NNBP25-00000001, dated 3/3/2025, has been posted for the advance payment |
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1.Create an empty Bank Payment or Cash Payment for Supplier and don't post it:
Main tab:
Payment Details tab:
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to Company A.
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Create a Mutual Settlement document (Accounting > Service Tools > Mutual Settlements) . Transaction with transaction Type Customer Supplier Debt Assignment:
In the Customer Supplier field, select Customer Recipient Supplier (Company A)
In the Customer Supplier Recipient field, select Customer
3. At the Accounts Receivable tab Supplier Recipient (Company B)
At the Accounts Payable tab use the button Pick for choosing an empty a Bank receipt Payment or Cash receipt Payment for Customer Recipient Supplier, double-click on the document, then press OK:
4. At 
At the Payee Attributes tab, specify the Contract, Document, and Amount of Settlement:
Accounts Amount and (Accounting Amount in at the Accounts Receivable Tab and Payable tab) and Amount of Settlements and (Accounting Amount in at the Payee Attributes Tab tab) should match.
6. As the Mutual Settlement document is posted, the corresponding record is created and documents are settled:
Generate reports Statement of Mutual Settlements report (or any relevant report) and check mutual settlements with the STATEMENT OF MUTUAL SETTLEMENTS for each company company:
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