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Automatic numbering allows the system to assign document numbers according to the configured numbering rules and maintain the required numbering sequence and uniqueness.
The company may configure its own numbering rules according to its business requirements. For example, different numbering sequences, prefixes, or other numbering settings can be used for different document types or Entities.
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If users manually replace automatically generated numbers without following a common numbering rule, the document numbering sequence may become inconsistent.
This may result in:
- gaps or unexpected changes in the numbering sequence;
- difficulties in identifying and searching for documents;
- duplicate or conflicting numbers if the configured uniqueness rules are not followed;
- inconsistent numbering between users or Entities.
For this reason, users should normally allow the system to assign the Number automatically. If the purpose is to record the number from an original document received from a supplier, use the In doc # field instead.
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