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Generate report to check your actions.
If the original documents belong to a closed accounting period and the user does not want to make changes to the closed period, the refund can be processed using Bank Payment with Transaction Type = To Supplier.
This will create a supplier prepayment balance for the same business partner. If the business partner acts as a Supplier in the future, the prepayment can be offset against an Invoice Received using the Mutual Settlements document.
Create a Mutual Settlements document with Transaction Type = Supplier Debt Assignment. In the Supplier and Supplier Recipient fields, select the same business partner.
On the Accounts Payable tab, select the relevant Invoice Received document.
On the Payee Attributes tab, select the related Bank Payment document created for the refund.
After posting the Mutual Settlements document, the supplier liability from the Invoice Received will be closed against the existing supplier prepayment. The advance payment balance and the payable amount will be fully cleared.
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