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The following icons may appear in the first column of the Invoice and Invoice Received lists:
| Status | Description | Icon |
|---|---|---|
| Unpaid (payment not required) | The document is unpaid, but payment is not required because a Credit Note has been posted. |
|
| Partially paid (not overdue) | The document has not been fully paid, but the payment due date has not yet passed. |
|
| Fully paid | The document has been completely settled. |
|
| Fully unpaid | No payments have been registered for the document. |
|
| Partially paid (less than 50%) | Less than half of the document amount has been paid and the payment is overdue. |
|
| Partially paid (more than 50%) | More than half of the document amount has been paid and the payment is overdue. |
|
| Not posted | The document exists in the system but has not been posted. |
|
Payment Status Calculation Logic
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To verify the actual outstanding balance, always refer to the Accounts Receivable information and settlement calculations rather than relying solely on the payment indicator.
Summary
The Invoice payment status indicator is calculated by comparing
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values
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from the Sales and Accounts Receivable registers.
Therefore:
- a standard Credit Note (created without Advance) correctly reduces the Advance option may reduce the outstanding balance but may not change without changing the payment indicator;
- a Credit Note created with the Advance affects the calculation differently and option may update the Invoice payment status;
- payment icons should be used only as a visual settlement indicator;
- actual debt analysis should always be performed using settlement reports and Accounts Receivable balances.
this behavior is standard and is implemented identically in both FirstBIT Software.
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