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Note: This is a system-controlled setting and is not amendable cannot be amended by users.
Allocation of Depreciation cost
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Automatically populated based on the depreciation calculation document selected on theMain tab.
- Cost Item – - The cost category being allocatedof the fixed Asset.
- Fixed Asset – - An asset that generates the depreciation expense, which is further used for allocation.
- Expense Item – - The GL expense type to which this cost belongs.
- Business Activity – - The type of business activity linked to the cost.
- Department – - Department responsible for the asset or cost
- Amount – - Depreciation value recorded in transaction currency
- Amount (National Currency) – - Depreciation value converted into the base currency, i.e., national currency.
Allocation Results
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Displays the depreciation costs allocated to projects
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To allocate costs, click the Allocate by Time Card .
Once the basis is chosen and “Fill by Basis” is clicked, the system checks whether the asset is assigned to any active projects. If the asset is being used across multiple projects, its depreciation expense is distributed accordingly.
Alternatively, click the “Allocate by Time Card” button. The system will automatically distribute the depreciation costs according to based on the time card data of the fixed assetsasset, i.e., based on according to the used usage hours recorded in Time cards.
The system checks the time card dates and compares them with the Project Cost Allocation period.
the time cards. Only time cards that belong to fall within the same period are considered for allocation.
Allocate by time cards (Check how time card date and project cost allocation dates are linked).
Remaining budget amount
columns in the allocation results.
Recognized by the time card table. (used to reverse expenses accrued by time cards if they happened in the same period).
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- Project - Project receiving the allocated depreciation cost.
- Project Task - Specific task within the project where the depreciation cost is allocated.
- Project WBS - Work Breakdown Structure level used for detailed depreciation allocation.
- Factor - Percentage or weight used to distribute depreciation cost among projects.
- Amount - Depreciation cost allocated to the project in transaction currency.
- Amount (National Currency) - Allocated depreciation cost converted into the company’s base currency.
- Remaining Budget Amount -
- Project - The remaining project budget after depreciation allocation.
- Project Task - Remaining task-level budget after depreciation allocation.
- Project WBS - Remaining WBS-level budget after depreciation allocation.
Recognised by time cards
The Recognized by Time Cards tab is used to allocate and adjust depreciation costs based on the actual usage time of fixed assets.
The system can reverse previously allocated depreciation entries and create new allocations using the usage hours recorded in asset time cards. This ensures that depreciation expenses are distributed accurately across projects according to how long the asset was used.
Only time cards within the selected accounting period are considered for allocation, ensuring depreciation costs are posted to the correct period.
- Reverse - Indicates whether the depreciation allocation entry is reversed.
- Project - Project associated with the depreciation cost allocation.
- Project Task - Specific project task receiving the depreciation allocation.
- Project WBS - Work Breakdown Structure level used for detailed depreciation tracking.
- Business Activity - Business activity linked to the depreciation allocation.
- Resource - Fixed asset or equipment generating the depreciation cost.
- Department - Department responsible for the asset or depreciation expense.
- Expense Item - Type of expense recognized, such as asset depreciation.
- Cost Item - Cost category under which the depreciation expense is recorded.
- Time Card - Reference to the asset usage or operational time record used for allocation.
- Quantity - Number of usage hours or units recorded for the asset.
- Amount - Monetary value of the allocated depreciation cost in transaction currency.
Additional Information tab
On this tab, users can enter optional details for the document, such as the department and the person responsible for the allocation. No fields are mandatory.
