Problem: How to transfer a fixed asset to a shareholder?
This instruction explains how to correctly reflect the transfer of a Fixed Asset to the shareholder in the accounting system, ensuring that the transaction does not create taxable income for the company.
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Step 1: Write Off the Fixed Asset
Open the Fixed Asset Write
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Offs document. Go to Asset Managment → Fixed Asset Documents → Fixed Asset Write Offs. Create a new document andselect the fixed asset to be transferred on the Fixed Assets tab.
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On the Main tab, select the expense account to which the fixed asset will be written off. Save and post the document.
Use the Statement of Depreciation report to verify that the asset balance is zero and depreciation
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has been fully
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recognized.
Purpose: This step removes the asset from the company’s books and accounts for accumulated depreciation correctly To write off the fixed asset to an expense account in preparation for its transfer to the shareholder.
Step 2: Transfer Expenses to Shareholder Account.
Open the Other Expenses document
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. Go to Accounting module → Service Tools → Other Expenses. Create a new document and select Transaction Type – Reversal onthe Main tab.
Transfer the amount from the
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Expense Account to the Shareholder Account (
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account for settlements with the owner)
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, or to another account in accordance with your accounting policy. Save and post the document.
Notes:
- This operation does not affect company income.
- It reflects that the asset was returned to the shareholder, not sold.
- The accounting registers will show the movement correctly, avoiding the creation of taxable income.