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Long-term planning is used when resources are needed over an extended period, such as several months or the full length of a project. It provides a high-level view of future resource needs, this . This type of planning focuses on estimating and organizing resources in advance rather than detailing period-by-period usage.
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Go to Company Master Data and check the hyperlinks under the company name: -Hired Employees and Hired Fixed Assets. Click the appropriate hyperlink.
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Category - Sub-classification under the asset type.
Hired Resource: -Company - Shows which entity owns the asset.
Use Scheduling - Marks if the asset is linked to usage planning.
Resource planning document
Main Tab
Entity - Choose the name of the entity.
Department - Select the department requesting the resources.
Project - Associate the relevant project.
Requisition - Link to the corresponding requisition document.
Transaction Type - Specify the type of transaction, such as period planning or long-term planning.
Resource Type - Determine the category of the resource, for example, a fixed asset or an employee.
Hired Resource - enable the option if the resource is externally contracted.
Comment - Add any optional notes or internal remarks.
Resources Tab
Project Task - Name of the task assigned to the resource.
Project WBS - Work Breakdown Structure of the project
Position - Role or job title of the resource.
Item - Type of resource.
UOM - Unit of Measure
Requested - Number of resources required per shift.
Shifts - Total number of planned shifts.
Start Date - Scheduled start date for resource deployment.
End Date - Scheduled end date for resource deployment.
Quantity - Total number of resources, calculated as Number of Resources × Shifts.
Quantity (default UOM) - Total quantity converted into the system’s default unit of measure. For example, if one shift equals 8 hours, the calculation would be-Number of Resources × Number of Shifts × 8 hours per shift.
Resource Scheduling
Quantity - The number of resource units scheduled for that specific shift or date. This value is populated according to the resource scheduling.
Quantity (default UOM) - Converts the scheduled quantity into the system’s default unit of measure
Resource Scheduling
This option is used to allocate specific resources (e.g., labor) to project tasks across defined dates and shifts.
Header section
Entity - The entity managing the resources
Project - The project for which the resources are needed
Project Task - Specific task to be executed
Position - Role of the resources being scheduled
Shift - Working hours type
No. of Resources - Number of individuals required
Shifts Quantity - Total number of planned shifts
Start/End Dates - Scheduling period
Schedule/Release
On Date - Assigns a resource to a specific day only, ideal for one-off tasks.
For Period - Assigns a resource across a defined date range, useful for continuous assignments.
All Available - Automatically assigns a resource to all shifts where they are free.
Once a scheduling option is selected, employees are assigned according to that choice. Scheduled shifts are shown in green, and in the next resource scheduling document, they turn red to indicate the employees are already assigned.
Table field
Employee - Name of the worker assigned to shifts
Code - Unique code of the employee
Date - The specific workday being scheduled
Day - Day of the week corresponding to the date
Once scheduled, the data can be sent to the document using the option Transfer to document to finalize the schedule.