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Item - Specific work or service line
Content -Describes the work or service performed, often linked to WBS.
Quantity (UOM)-Number of units involved, with unit of measure.
Price -Unit Unit price for the item or service.
Discount % -Percentage Percentage discount applied to the item, if any.
Discount -Amount Amount of discount applied.
Amount -Total Total value before VAT and retention; calculated as Quantity × Price minus Discount.
VAT% -Applicable Applicable VAT rate for the item.
Total (before Retention) -Total Total amount including VAT, before applying retention.
Retention -Percentage Percentage of the amount withheld as retention, based on contract terms.
Retention VAT -VAT VAT component of the retention withheld.
- VAT Amount -Monetary Monetary value of VAT for the item.
- Total -Net Net payable amount after applying VAT and retention.
Project Task -Specific Specific task or activity within the project that this item relates to.
Project WBS -Work Work Breakdown Structure code linking the item to a project task or subtask.
Subcontract WBS -Code Code that links the expense to the subcontractor’s part of the project for tracking costs.
Department -The The internal department responsible for the expense, usually shown with code and name.
Expense Item - The type of cost or GL account used to classify the expense.
Business Activity -The The area of work the expense relates to, such as subcontracting, procurement, or internal services.
Customer Order -Links Links the expense to the client’s order or deliverable that it supports.
Cost Object -Optional Optional field to connect the expense to a cost center, asset, or internal tracking unit.
Comments -Notes Notes or references for internal use, documentation, or audits.
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This tab shows how the debit note amount is automatically applied or settled against related payments and documents:
Advance -Indicates Indicates if the debit note adjusts a previously made advance payment.
Is Deductions - Shows amounts from earlier deductions (like penalties or withholding) included in this debit note.
Document - The original invoice or document linked to this debit note.
Purchase Order -Reference Reference to the purchase order tied to the original invoice or transaction.
Amount - The debited amount related to the original document.
Accounts Payable GL Accounts -General ledger accounts affected by the debited amount.
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In. Doc# - Unique reference number for the debit note.
From Date - Date when the debit note is issued.
Department - Internal division issuing the debit note.
Responsible - Employee responsible for the transaction.
Reason -Explains Explains the reason or justification for issuing the debit note.
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