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Company Name - Client or company for whom the debit note is created.
Contract - Contract linked to the transaction.
Recognize Expenses in Payment Application Received - If already enabled in Invoice received, it will be automatically enabled in debit note.
Subcontractor Agreement - Links the debit note to a subcontractor agreement. The original invoice received is being reversed or adjusted.
Transaction Type - Purpose of the debit note
Goods Return - To register returns to the supplier. when materials, equipment, or supplies provided by a subcontractor are physically returned
Invoice Correction - To correct amounts/quantities without returning itemsThis is used to correct errors in the subcontractor’s invoice without returning physical goods.
- Mutual Settlement adjustment- Used to adjust Accounts Payable balances based on mutual agreement between contractor and subcontractor.
Project - Project associated with the transaction.
Apply Retention / Ret. VAT at Retention Invoice - Apply retention and retention VAT rules as per the contract.
Basis - The original invoice received is being reversed or adjusted.
Date of Original Supply - Date when the original goods/services were supplied.
Entity Name - Legal entity issuing the debit note.
Warehouse - Inventory location involved (if applicable).
Comment - Internal notes or remarks.
Expense Tab
Item- Specific work or service line
Content-Describes the work or service performed, often linked to WBS.
Quantity (UOM)-Number of units involved, with unit of measure.
Price-Unit price for the item or service.
Discount %-Percentage discount applied to the item, if any.
Discount-Amount of discount applied.
Amount-Total value before VAT and retention; calculated as Quantity × Price minus Discount.
VAT% -Applicable VAT rate for the item.
Total (before Retention)-Total amount including VAT, before applying retention.
Retention-Percentage of the amount withheld as retention, based on contract terms.
Retention VAT-VAT component of the retention withheld.
- VAT Amount-Monetary value of VAT for the item.
- Total-Net payable amount after applying VAT and retention.
Project Task-Specific task or activity within the project that this item relates to.
Project WBS-Work Breakdown Structure code linking the item to a project task or subtask.
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A debit note is issued to revise or adjust the deduction amounts applied to a an invoice received invoice.
Item - Name of the item.
Content - Brief description of the item name.
Quantity - Number of units being debited or deducted.
UOM (Unit of Measure) - The unit used to measure the quantity.
Price - Price per unit of the item.
VAT % - VAT rate applied to this item.
VAT Amount - VAT calculated based on the price and quantity.
Deduction Amount - Total value of the deduction before VAT (Quantity × Price).
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