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This tab shows the basic details needed to identify and manage the invoice.

• Company -  The The company from which this invoice has been whom the invoice was received.

• Contract - Refers to the contract related to the service.

• Recognize expenses in the Payment Application received - This field becomes enabled if it was activated at the start of the workflow, typically moving from Subcontractor Agreement → Payment Application Received → Payment Certificate Issued → Invoice Received.

• Apply Retention - Enables retention deduction based on the agreement settings.

• Ret. VAT at Retention Invoice - Indicates that VAT on retention will be accounted for when retention is invoiced.

• Subcontractor Agreement - References the subcontractor agreement under which this invoice was processed.

• Project - Links the invoice to a specific project for cost tracking.

• Transaction Type - Defines the nature of the transaction: Receipt from Vendor for subcontractor invoices.

• Basis - The document from which this invoice is generated is typically a Payment Certificate Issued.

• Warehouse - Optional, used only when materials are involved (not applicable for services).

• Regular / Progressive - Defines the invoicing method:

1. 1. Regular - Used for one-time or standard service invoices not linked to cumulative progress.
   2. Progressive - Used for ongoing subcontractor works where the invoice is based on certified progress or cumulative quantities.

• Comment - Free-text field for additional notes or internal references.

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• Item - Specific work or service line
• Subcontractor WBS -  Project WBS Optional code linked to the subcontractor’s scope of work.identify work as defined by the subcontractor
• Content - Description of work or service performed; must align with the contract scope.
• Agreement

1. 1. Qty - Agreed quantity of work or service.
   2. Amount - Total contractual value = Agreement Quantity × Unit Price.
   3. Discount - Discount applied to the agreed amount, if any.

• Payment Certificate

1. 1. Qty - Quantity certified for the current payment period.
   2. Amount - Certified amount corresponding to the approved quantity.
   3. % - Percentage of the total agreement certified for payment.

• Invoiced

1. 1. Previous Qty - Quantity invoiced in previous payment periods.
   2. Previous Amount - Amount invoiced in previous payment periods.
   3. Previous % - Percentage invoiced up to the last period.
   4. Current % - Percentage invoiced in the current period.
   5. Cumulative % - Total invoiced percentage to date.

• Qty - Current claimed quantity of work or service.
• UOM - Unit of Measure (e.g., m², m³, pcs).
• Price - Unit rate applied for invoicing.
• Discount - Value of discount applied to the line item.
• Discount % - Percentage of discount applied to the line item.
• Amount - Net value after applying discounts.
• VAT% - The applicable VAT rate for the line item.
• Total (Before Retention) - Gross total before applying retention deduction.
• Retention % - Percentage of retention applied as per contract terms.
• Retention Period (Days) - Duration after which the retained amount can be released.
• Retention - Amount withheld from the total payable for quality or performance assurance.
• Retention VAT - VAT calculated on the retained amount.
• VAT Amount - Total VAT applied to the invoice value.

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• Subcontractor WBS - Work Breakdown Structure for subcontractor scope

• Item - Specific work/service line

• Content - Description of work/service performed

• UOM - Unit of Measure

• Agreement

1. 1. Quantity - Original contract quantity
   2. Amount - Contractual value
   3. Discount - Any discount applied to the contract amount

• Payment Application

1. 1. Qty - Quantity applied in Payment Application
   2. Amount - Value applied in Payment Application

• Payment Certificate

1. 1. Qty - Certified quantity for invoicing
   2. Amount - Certified amount for invoicing

• Invoiced

1. 1. Qty - Total invoiced quantity to date
   2. Amount - Total invoiced value to date

Deductions Tab

The Deduction tab is used to record amounts that reduce the invoice total.

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