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This document ensures that supplier liabilities reflect the correct payable amount after any post-invoice corrections.- Goods Return- For returning physical items.
- Item- for each entry in the transaction.???
- deduction tab description is strange. debit note is used to adjust deductions values made in invoice received.
How to create
The debit note can be created using the Generate option from the related Invoice Received document, with all required details automatically populated.
Alternatively, it can be created from the Purchasing module
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Company Name - Client or company for whom the debit note is created.
Contract - Contract linked to the transaction.
Recognize Expenses in Payment Application Received - If already enabled in Invoice received, it will be automatically enabled in debit note.
Subcontractor Agreement - Links Links the debit note to a subcontractor agreement.
Transaction Type- Purpose of the debit note:
Goods Return- For returning physical items or return transactions for services.
Invoice Correction- To correct amounts/quantities without returning items.
Project-Project associated with the transaction.
Apply Retention / Ret. VAT at Retention Invoice-Apply retention and retention VAT rules as per the contract.
Basis-Original The original invoice received is being reversed or adjusted.
Date of Original Supply -Date when the original goods/services were supplied.
Entity Name -Legal Legal entity issuing the debit note.
Warehouse -Inventory Inventory location involved (if applicable).
Comment -Internal Internal notes or remarks.
Expense Tab
Item- for each entry in the transaction.
Content-Describes the work or service performed, often linked to WBS.
Quantity (UOM)-Number of units involved, with unit of measure.
Price-Unit price for the item or service.
Discount %-Percentage discount applied to the item, if any.
Discount-Amount of discount applied.
Amount-Total value before VAT and retention; calculated as Quantity × Price minus Discount.
VAT% -Applicable VAT rate for the item.
Total (before Retention)-Total amount including VAT, before applying retention.
Retention-Percentage of the amount withheld as retention, based on contract terms.
Retention VAT-VAT component of the retention withheld.
- VAT Amount-Monetary value of VAT for the item.
- Total-Net payable amount after applying VAT and retention.
Project Task-Specific task or activity within the project that this item relates to.
Project WBS-Work Breakdown Structure code linking the item to a project task or subtask.
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