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The Payment Certificate Issued document is primarily generated from the received Payment Application using the Generate function, which automatically pulls in all default information.
Alternatively, it can be created manually in the Project Costing or Purchasing module.
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- Company - The company for whom the payment certificate is created.
- Contract - Defines billing and certification based on the selected contract type.
Apply Retention - Withholds Withholds a specified portion of the payment according to the contract’s retention rules.
Ret. VAT at Retention Invoice - Applies Applies VAT to the retention amount when the retention invoice is issued.
Both options are automatically set based on the linked contract and are non-editable in the document.
- Subcontractor Agreement Initial-Links the certificate to the original Subcontractor's Agreement document.
- Entity - The legal party issuing the payment certificate.
- Basis - Indicates the origin of the certificate, whether generated from a Payment Application Received or created manually to record progress.
- Project - Linked project used to auto-fill WBS, service lines, and cost tracking information in the payment certificate.
- Comment - Field for entering any additional notes, remarks, or internal instructions related to this certification.
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Displays the work items or services being certified for the current period.
Subcontractor WBS - Optional code to identify work as defined by the subcontractor.
- Item / Content - Description Description of the work or service performed.
UOM - Unit of measure (e.g., m, pcs, hrs).
Price- Unit Unit rate as defined in the SA.
- Agreement
- Qty -
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- Original contracted quantity.
- Amount -
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- Original contract value.
- Payment Application
- Qty -
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- Quantity claimed by subcontractor in the payment application.
- Amount -
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- Claimed amount.
- % -
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- Percentage of the agreement claimed.
- Payment Certificate
- Previous Qty -
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- Quantity certified in prior certificates.
- Previous Amount -
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- Amount certified in prior certificates.
- Previous % -
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- Percentage certified in prior certificates.
- Current % -
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- Percentage certified in the current certificate.
- Cumulative % -
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- Total percentage certified to date, including current and previous certificates.
Quantity - Quantity of work certified in this certificate
Amount (Excl. VAT) - Certified amount excluding VAT.
VAT % - Applicable VAT rate (e.g., 5%).
Retention-
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Item - The deducted service, work item, or reason for deduction.Qty & Price - Quantity and unit rate applicable for the deduction
- Content - Details or description of the deduction.
Quantity - Quantity being deducted.
UOM (Unit of Measure) - Measurement unit for the quantity.
Price - Unit rate of the item.
VAT% - Applicable VAT rate
- VAT Amount - VAT calculated on the deduction.
Note: VAT rate and amount shown are for calculation purposes only and will not be posted as Input VAT or treated as recoverable VAT. Proper VAT accounting requires recording an Invoice Received for the deduction.
Amount - Total deduction value before VAT.
Total Amount - Total deduction amount including VAT (Net + VAT).
- Subcontractor WBS - Optional code to identify work as defined by the subcontractor
GL Account - Ledger account where the deduction is posted.
Project WBS - Work Breakdown Structure reference for project cost allocation.
Department - Department responsible for or related to the deduction.
Business Activity-Type of business activity associated with the deduction
Income Item-Income category or account linked to the deduction
Comment-Free-text field for notes or explanations about the deduction
Advance Offset
The offset can be entered manually or carried forward from the Payment Application received. It doesn’t perform the actual financial offset but helps prefill the offset value in the progressive invoice, avoiding the need for re-selection.
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