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Company - Subcontractor submitting the payment request.
Contract -Contract Contract associated with the subcontractor.
Apply Retention / VAT on Retention -Option Option to hold back a portion of the payment to ensure work quality; VAT is to be calculated on the retained amount.
Recognize Expenses in Payment Application Received-
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Subcontract Agreement Initial -Reference Reference to the original subcontract agreement document.
Project -Project Project linked to the payment claim.
Delivery Date -Indicates Indicates the time period or cut-off date for the claimed work.
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The Service tab provides a detailed breakdown of all work items or services being claimed by the subcontractor in a payment application.
Subcontractor WBS -Optional Optional code to identify work as defined by the subcontractor.
Item -BOQ BOQ line service item.
Content -item reference and Description Description of this work or service performed.
UOM -Unit Unit of measure.
Price -The The agreed unit rate for this work item as defined in the Subcontract Agreement (SA).
Agreement -This This section shows the quantities and values that were originally agreed upon in the Subcontractor Agreement (SA)
- Quantity -The The total number of units of work agreed in the SA for this item.
- Amount -Total Total value based on the linked Subcontractor Agreement.
Payment Application
- Previous Quantity-Cumulative Cumulative quantity of work approved in all prior payment applications.
- Previous Amount -Total value of previously approved quantities (before retention and VAT).
- Previous % -Percentage of progress achieved up to the last approved application.
- Current % -Progress Progress percentage being claimed for the current application document.
- Cumulative % -Total Total progress achieved to date, including previous and current claims.
- Quantity -Units Units of work being billed
Amount -Gross Gross value of work before retention and VAT.
- VAT % -Percentage Percentage of VAT applied to the billed amount
Retention -Portion Portion of the payment withheld to ensure contractual and quality compliance
- Total (before retention) -The The total billed valuebefore retention is deducted.
- Retention % -Rate Rate used to calculate the retained amount
- Retention -The The monetary value withheld based on the retention percentage.
- Retention VAT -VAT VAT amount applied to the retained portion.
VAT Amount -Total Total VAT calculated (including VAT on retention where applicable).
Total -Net Net payable amount after retention and VAT calculations.
Project Task -Specific Specific task the work relates to within the project.
Project WBS -Work Work Breakdown Structure code to classify the tasks within the project hierarchy.
Requisition -Original Original request or source of the work order.
Department -Department Department responsible for the activity.
Business Activity -Work Work category or operational classification.
Expense Item -Cost Cost or budget category used for expense tracking.
Comment -Additional Additional text or details can be added in the field.
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The Summary section shows consolidated totals for the currently selected service line and for the entire document.
Agreement -Represents represents the original contracted values from the Subcontractor Agreement (SA).
- Quantity - The total quantity of work originally agreed with the subcontractor.
- Amount - The total contract value for that quantity based on the SA.
Payment Application-Application Shows what the subcontractor is claiming in the current payment application, plus previous approved claims (cumulative).
- Quantity - The total quantity of work claimed to date.
- Amount - The total monetary value claimed to date.
- Payment Certificate -Shows shows what has been reviewed, approved, and certified
Quantity - The amount of work certified as actually completed.
Amount - The certified value based on approved quantities.
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Item - Name of the material, service, or deduction type.
Content - Details or description of the deduction.
Quantity - Quantity being deducted.
UOM (Unit of Measure) - Measurement unit for the quantity (e.g., Litre, Hour).
Price - Cost per unit Unit rate of the item.
VAT % - Tax percentage applied to the item (for calculation purposes only).
VAT Amount - Tax amount calculated from VAT % (not posted as input or recoverable VAT).
Note: VAT % and VAT Amount in this tab are for calculation purposes only and will not be posted as input or recoverable VAT. All deduction-related transactions, including VAT posting, must be processed through the Invoice Received document.
Amount (Net Value) - Total deduction amount before tax (Quantity × Price).
Total Amount (Gross Value) - Total deduction amount including VAT (Net + VAT).
Subcontractor WBS - Project Work Breakdown Structure code for allocating cost to the correct project activity.Optional code to identify work as defined by the subcontractor
GL Account - Financial Ledger account to which the expense or revenue where the deduction is posted.
Department - Responsible company department for this cost.
Business Activity - Internal reporting classification category.Type of business activity associated with the deduction
Income Item - Income category or account linked to the deduction
Comment - Free- Optional text field for notes or remarks about the line.
Note
The VAT % and VAT Amount fields in this tab are for calculation purposes only and will not be posted as input or recoverable VAT.
All deduction-related transactions, including VAT calculation and posting, must be recorded through the Invoice Received document.explanations about the deduction
Advance Offset
Only the advance payment is recorded as an offset balance and entered into the prepayment field, regardless of the payment method (bank transfer, cheque, etc.). This advance is linked to the current document so that any subsequent linked document automatically carries forward the prepayment. The final accounting offset occurs in the Invoice Received document.
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