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Captures the general details and linkages of the document
Company- Subcontractor Subcontractor submitting the payment request.
Contract- Contract Contract associated with the subcontractor.
Apply Retention / VAT on Retention- Option Option to hold back a portion of the payment to ensure work quality; VAT is to be calculated on the retained amount.
Recognize Expenses in Payment Application Received Received-
If the Subcontractor Agreement Basis is set to Recognize Expenses by Payment Application, expense recognition and financial postings occur when the document is approved/posted
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Subcontract Agreement Initial- Reference Reference to the original subcontract agreement document.
Project- Project Project linked to the payment claim.
Delivery Date- Indicates Indicates the time period or cut-off date for the claimed work.
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The Service tab provides a detailed breakdown of all work items or services being claimed by the subcontractor in a payment application.
Subcontractor WBS - Optional Optional code to identify work as defined by the subcontractor.
Item - BOQ line service item.
Content - item item reference and Description of this work or service performed.
UOM - Unit Unit of measure.
Price - The The agreed unit rate for this work item as defined in the Subcontract Agreement (SA).
Agreement Agreement- This section shows the quantities and values that were originally agreed upon in the Subcontractor Agreement (SA)
- Quantity - The total number of units of work agreed in the SA for this item.
- Amount - Total Total value based on the linked Subcontractor Agreement.
Payment Application
- Previous Quantity - Cumulative quantity of work approved in all prior payment applications.
- Previous Amount Amount- Total value of previously approved quantities (before retention and VAT).
- Previous % %- Percentage of progress achieved up to the last approved application.
- Current % - Progress Progress percentage being claimed for the current application document.
- Cumulative % - Total Total progress achieved to date, including previous and current claims.
- Quantity - Units Units of work being billed
Amount - Gross Gross value of work before retention and VAT.
- VAT %- Percentage Percentage of VAT applied to the billed amount
Retention- Portion Portion of the payment withheld to ensure contractual and quality compliance
- Total (before retention) - The total billed valuebefore retention is deducted.
- Retention % - Rate Rate used to calculate the retained amount
- Retention - The monetary value withheld based on the retention percentage.
- Retention VAT- VAT VAT amount applied to the retained portion.
VAT Amount - Total Total VAT calculated (including VAT on retention where applicable).
Total - Net Net payable amount after retention and VAT calculations.
Project Task - Specific Specific task the work relates to within the project.
Project WBS - Work Work Breakdown Structure code to classify the tasks within the project hierarchy.
Requisition - Original Original request or source of the work order.
Department - Department Department responsible for the activity.
Business Activity - Work Work category or operational classification.
Expense Item - Cost Cost or budget category used for expense tracking.
Comment - Additional Additional text or details can be added in the field.
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The Summary section shows consolidated totals for the currently selected service line and for the entire document.
Agreement Agreement- Represents the original contracted values from the Subcontractor Agreement (SA).
- Quantity - The The total quantity of work originally agreed with the subcontractor.
- Amount - The The total contract value for that quantity based on the SA.
Payment Application Application- Shows what the subcontractor is claiming in the current payment application, plus previous approved claims (cumulative).
- Quantity - The The total quantity of work claimed to date.
- Amount - The The total monetary value claimed to date.
Payment Certificate Certificate- Shows what has been reviewed, approved, and certified
Quantity - The The amount of work certified as actually completed.
Amount - The The certified value based on approved quantities.
Invoiced Invoiced- Represents the portion that has already been invoiced (billed) by the subcontractor based on certified work.
- Quantity - The The amount of certified work already invoiced.
- Amount - The The total value that has been billed to date.
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This tab is used to record deductions applied to the subcontractor’s claim, such as penalties, material supply recoveries, advance recoveries, or other contractual adjustments
Item – - Name of the material, service, or deduction type.
Content / Description – - Details or description of the deduction.
Quantity – - Quantity being deducted.
UOM (Unit of Measure) – - Measurement unit for the quantity (e.g., Litre, Hour).
Price (Unit Price) – - Cost per unit of the item.
VAT % – - Tax percentage applied to the item (for calculation purposes only).
VAT Amount – - Tax amount calculated from VAT % (not posted as input or recoverable VAT).
Note: VAT % and VAT Amount in this tab are for calculation purposes only. All deduction-related transactions, including VAT posting, must be processed through the Invoice Received document.
Amount (Net Value) – - Total deduction amount before tax (Quantity × Price).
Total Amount (Gross Value) – - Total deduction amount including VAT (Net + VAT).
Subcontractor WBS – - Project Work Breakdown Structure code for allocating cost to the correct project activity.
GL Account – - Financial account to which the expense or revenue is posted.
Department – - Responsible company department for this cost.
Business Activity – - Internal reporting classification category.
Income Item / Cost Code – Used for grouping costs or revenue by type.-
Comment – - Optional notes or remarks about the line.
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